Executive Assistant & Steward of School Systems
Reports to: Head of School
Status: Full-Time, Exempt
Position Summary
The Executive Assistant & Steward of School Systems is a trusted partner to the Head of School,
responsible for creating the organizational systems that allow a joyful, relationship-centered school to
thrive.
This role combines executive support, operational leadership, and stewardship of the school's
administrative systems. From managing the Head of School's priorities to ensuring the accuracy of
student records, attendance, and school-wide processes, this person creates the infrastructure that
supports exceptional teaching, learning, operations, and community.
Just as importantly, this role is deeply relational. The Executive Assistant & Steward of School
Systems is a welcoming presence for students, families, faculty, trustees, and visitors, helping build a
school culture grounded in belonging, trust, and connection across differences. They understand that
thoughtful systems are not an end in themselves—they create the space for children and adults to
flourish together.
Primary Responsibilities
Executive Partnership
- Serve as the primary executive assistant and strategic partner to the Head of School.
- Manage calendars, meetings, correspondence, projects, and daily workflow.
- Coordinate Board and leadership meeting logistics, agendas, and follow-up.
- Anticipate needs, solve problems proactively, and manage confidential information with
discretion.
- Support families in the middle school placement process, coordinate recommendation letters
and student forms, organize and send off transcripts for students applying out.
Stewardship of School Systems
- Steward the school's student information systems, ensuring data integrity, accuracy, and
confidentiality, in partnership with the IT Manager.
- Maintain student records, including enrollment information, emergency contacts, health
records, medication authorizations, immunization compliance, and legal documentation.
- Manage attendance systems for students and employees, ensuring accurate daily reporting
and communication with families and faculty.
- Collaborate with Admissions, Tuition Assistance, and school leadership to maintain accurate
enrollment data and school records.
