We are looking for a highly organized, proactive, and trustworthy Personal Secretary to provide comprehensive administrative and personal support to Director. The ideal candidate will be excellent at managing schedules, coordinating appointments, handling correspondence, maintaining confidentiality, and ensuring day-to-day activities run smoothly.
Key Responsibilities
- Manage the executive’s daily calendar, appointments, meetings, and reminders.
- Coordinate personal and professional schedules and ensure timely follow-ups.
- Handle phone calls, emails, messages, and correspondence professionally.
- Schedule meetings, travel, appointments, and other engagements as required.
- Prepare documents, presentations, reports, and meeting notes.
- Maintain organized records, files, contacts, and important documents.
- Coordinate with clients, vendors, staff, and other external parties.
- Track pending tasks and ensure timely completion through regular follow-ups.
- Assist with personal errands, bookings, purchases, and other administrative requirements.
- Make travel arrangements, including flights, hotels, transportation, and itineraries.
- Handle confidential and sensitive information with complete discretion.
- Manage expenses, bills, invoices, and basic expense records when required.
- Support the executive in day-to-day planning and coordination.
- Anticipate requirements and proactively resolve routine administrative issues.
- Perform other personal and administrative duties as assigned.
Requirements
- Bachelor’s degree or equivalent qualification preferred.
- 2–5 years of experience as a Personal Secretary, Personal Assistant, or similar role.
- Excellent organizational and time-management skills.
- Strong written and verbal communication skills.
- Good command of English; knowledge of Hindi is an advantage.
- Proficiency in MS Office/Google Workspace, email, calendars, and basic online tools.
- Strong follow-up and coordination abilities.
- Ability to multitask and work under pressure.
- High level of professionalism, discretion, and confidentiality.
- Pleasant personality with strong interpersonal skills.
- Willingness to handle both professional and personal responsibilities as required.
- Flexibility with working hours when necessary.
Preferred Qualities
- Proactive and self-motivated.
- Highly dependable and punctual.
- Attention to detail.
- Good judgment and problem-solving ability.
- Well-groomed and professional in appearance and conduct.
- Ability to prioritize tasks independently.
- Comfortable dealing with clients and other external stakeholders.
Working Style
This role requires someone who can take ownership, anticipate needs, follow through on commitments, and maintain confidentiality while managing multiple responsibilities efficiently.
Pay: Up to ₹65,000.00 per month
Work Location: In person
