The Sr.AGM/AGM Secretarial role in the Financial Services and Insurance (BFSI) sector is a senior and strategic position responsible for overseeing secretarial functions and ensuring the organization adheres to corporate governance regulations. This role plays a vital part in the smooth operation and legal compliance of the financial institution.
Responsibilities:
1. Corporate Governance:
o Advise senior management on legal and compliance matters related to company law, the Companies (Acquisition and Transfer of Undertakings) Act, and relevant sectorial regulations.
o Oversee Board and Committee meetings, ensuring proper procedures and documentation (agendas, minutes, resolutions).
o Manage the company secretarial function, including maintaining statutory registers and filings with regulatory authorities (RBI, SEBI etc.).
2. Secretarial Functions:
o Manage the company secretarial team and delegate tasks effectively.
o Oversee shareholder relations, organizing and coordinating Annual General Meetings (AGMs) and Extraordinary General Meetings (EGMs).
o Maintain accurate and up-to-date company records, including registers of members, directors, and other statutory documents.
o Ensure proper archiving and retrieval of corporate documents.
3. Risk Management and Compliance:
o Identify, assess, and mitigate legal and compliance risks associated with secretarial functions.
o Develop and maintain robust policies and procedures to ensure adherence to regulations.
o Collaborate with other departments (Legal, Risk Management) to develop and implement comprehensive risk management strategies.
Qualifications:
- Chartered Secretary (CS) qualification with experience in the BFSI sector is highly preferred.
- Graduation in Law, Management, or a related field.
- Minimum 10-15 years of experience in a secretarial role, preferably within the BFSI industry.
- Strong understanding of the Companies Act, NBFC regulations, and relevant secretarial laws.
- Excellent communication, interpersonal, and organizational skills.
- Proficient in secretarial software and office automation tools.
Additional desirable skills:
- Experience in Board and Committee management.
- Knowledge of corporate governance best practices.
- Strong analytical and problem-solving skills.
- Ability to work independently and manage multiple priorities.
