About the Role
We are looking for a proactive, highly organized, and dependable Executive Assistant who can serve as a trusted support partner to the Director. This role goes beyond traditional secretarial responsibilities and requires someone who can effectively manage schedules, coordinate priorities, ensure timely follow-ups, and help drive day-to-day operational efficiency.
The ideal candidate should possess exceptional communication and coordination skills, strong attention to detail, and the ability to anticipate requirements while maintaining professionalism and confidentiality.
Key Responsibilities
- Manage and maintain the Director's calendar, appointments, and daily schedule.
- Coordinate internal and external meetings, ensuring timely communication and seamless execution.
- Act as a primary point of contact for scheduling and coordination-related matters.
- Track tasks, commitments, and action items, ensuring timely follow-ups and closures.
- Prepare meeting agendas, notes, and relevant documentation as required.
- Coordinate with internal teams, vendors, clients, and external stakeholders.
- Assist in administrative, operational, and organizational activities as assigned.
- Maintain records, documents, and correspondence in an organized manner.
- Support the Director in prioritizing activities and managing time effectively.
- Handle confidential information with discretion and professionalism.
- Travel within the city for meetings, coordination, or business-related requirements when necessary.
Work Experience
- 1–3 years of experience in a similar role such as Executive Assistant, Personal Assistant, Executive Secretary, Office Coordinator, or Administrative Coordinator.
- Experience supporting senior management, directors, or business owners will be preferred.
- Strong exposure to calendar management, meeting coordination, follow-ups, and administrative support functions.
- Candidates with experience in office administration and cross-functional coordination are encouraged to apply.
Educational Qualification
- Bachelor's degree in Arts, Communications, Business Administration, Management, or a related field.
- Relevant certifications in administration or office management will be an added advantage.
Required Skills
- Excellent verbal and written communication skills in English, Hindi, and Gujarati.
- Outstanding follow-up and coordination skills with strong attention to deadlines.
- Strong organizational and multitasking abilities.
- Ability to work independently and handle multiple priorities simultaneously.
- High level of professionalism, confidentiality, and ownership.
- Proficiency in Microsoft Office Suite, particularly Excel, Word, Outlook, and PowerPoint.
- Strong interpersonal skills and the ability to coordinate effectively with people across all levels of the organization.
- Ability to adapt to changing priorities and work in a fast-paced environment.
Preferred Traits
- Proactive and solution-oriented mindset.
- Detail-oriented with excellent time management skills.
- Resourceful, dependable, and highly responsive.
- Strong sense of accountability and commitment to execution.
- Comfortable taking initiative and ensuring tasks are followed through to completion.
Pay: ₹300,000.00 - ₹500,000.00 per year
Benefits:
Ability to commute/relocate:
- Science City, Ahmedabad, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Application Question(s):
- What is your notice period?
- What is your current salary?
- What is your expected salary?
Education:
Experience:
- Personal assistant: 1 year (Required)
- Calendar management: 1 year (Required)
- Stakeholder management: 1 year (Required)
Language:
- English (Required)
- Hindi (Required)
- Gujarati (Required)
Willingness to travel:
Work Location: In person
