We are looking for a smart, highly organized, proactive, and responsible Executive Assistant to the Managing Director (EA to MD) who can efficiently manage daily coordination, follow-ups, schedules, reports, meetings, and important business activities.
The ideal candidate should have excellent communication, strong follow-up skills, good command of Excel/Google Sheets, and the ability to coordinate with different departments on behalf of the MD.
The role requires someone who is confidential, disciplined, presentable, quick in execution, and capable of handling multiple priorities independently.
Key Responsibilities
- Manage the MD’s daily schedule, appointments, meetings, and reminders
- Coordinate with different departments and ensure timely completion of assigned tasks
- Take regular follow-ups on pending work and provide status updates to the MD
- Prepare and maintain MIS reports, trackers, follow-up sheets, and presentations
- Attend meetings with the MD and prepare Minutes of Meeting (MOM)
- Track MOM action points and ensure proper closure within deadlines
- Draft and manage professional emails, letters, reports, and business communication
- Coordinate with clients, vendors, employees, consultants, and other stakeholders
- Organize meetings, appointments, travel plans, and business schedules when required
- Maintain important documents, records, files, and confidential information
- Assist the MD in monitoring sales, projects, operations, recruitment, and other business activities
- Collect required information from departments and prepare consolidated reports
- Ensure that important commitments, deadlines, and follow-ups are not missed
- Handle day-to-day administrative and coordination responsibilities assigned by the MD
- Support the MD in improving overall execution, reporting, and departmental coordination
Required Skills
- Excellent communication and coordination skills
- Strong follow-up and task management ability
- Good command of MS Excel / Google Sheets
- Working knowledge of MS Word, PowerPoint, Email, and Google Workspace
- Ability to prepare professional reports and presentations
- Good written and verbal English communication
- Strong organizational and time-management skills
- Ability to manage multiple tasks and priorities simultaneously
- High level of confidentiality and professionalism
- Good problem-solving and decision-support skills
- Candidate should be proactive rather than dependent on continuous instructions
Preferred Candidate Profile
- 1–3 years of experience as an Executive Assistant, Personal Assistant, Coordinator, or similar role preferred
- Graduate / Postgraduate candidates may apply
- Candidates with experience working directly with Directors, CEOs, Business Owners, or Senior Management will be preferred
- Experience in a manufacturing or corporate organization will be an added advantage
- Candidate should be confident, presentable, disciplined, and result-oriented
- Must be comfortable working full-time from Sector 82, Mohali
Job Location: Sector 82, Mohali
Job Type: Full-Time
Salary: ₹20,000 – ₹28,000 per month
Salary will depend on the candidate’s experience, knowledge, skills, and interview performance.
Pay: ₹20,000.00 - ₹28,000.00 per month
Work Location: In person
