Roles and Responsibilities of HR Head
Office Time:-9:00 AM – 5:30 PM
Reporting to:- Hon. Management
1. Overall HR Department Management
- Overall control, supervision, and administration of the HR Department.
- Develop, implement, and monitor HR policies, procedures, and guidelines.
- Ensure HR activities are aligned with hospital and college requirements and management decisions.
- Manage day-to-day HR operations and ensure smooth functioning of HR processes.
- Maintain proper coordination between HR, management, and all hospital departments.
2. Recruitment & Manpower Management
- Identify manpower requirements in coordination with department heads and management.
- Conduct recruitment processes as per departmental requirements and approved manpower plans.
- Obtain timely approval for total cadre-wise/department-wise manpower requirements from management, and ensure it is filled.
- Undertake the complete recruitment cycle, including:
- Candidate screening
- Interview coordination
- Selection process
- Joining formalities
- Maintain records of vacancies, recruitment status, and manpower requirements along with retention rate and attrition rate.
- Report staff availability and manpower requirements to Hon. Chairman Sir every 15 days.
- Prepare and maintain an updated employee directory.
3. Employee Joining & Onboarding Process
- Supervise the complete joining process of new employees.
- Ensure completion of joining formalities and documentation as per norms.
- Verify employee documents, including:
- Personal documents
- Educational certificates
- Registration certificates (where applicable)
- Other required records
- Ensure completion of:
- Joining forms
- Bank forms
- Biometric registration
- ERP registration
- Suvarna Software registration
- Coordinate departmental orientation and induction programs for new joiners.
- Ensure work orders are prepared and issued for new employees.
- Coordinate with respective departments for smooth onboarding.
- Create onboarding/orientation and training schedules for each cadre in coordination with department heads.
4. Employee Records & Documentation Management
- Maintain and update employee records and HR documentation.
- Monitor and maintain the HR folder on Google Drive.
- Ensure proper documentation of:
- Joining records
- Resignation records
- Relieving records
- Experience letters (only with MS approval)
- Salary certificates/slop (only with MS approval)
- Employee communication
- Changes in designation, timings, departments etc.
- Salary related issues
- Ensure confidentiality and accuracy of employee information.
- Maintain employee databases and update changes regularly.
6. Staff Performance Monitoring & Employee Relations
- Monitor staff performance and coordinate performance review processes with heads. Conduct evaluation of employees 15 days after joining, and again after 1 month
- Support department heads in employee evaluation and improvement plans.
- Handle employee concerns, grievances, and workplace issues.
- Coordinate conflict resolution between employees and departments.
- Maintain positive employee relations within the organization.
- Create appraisal formats for yearly appraisals.
7. Salary, Increment & Management Approvals
- Coordinate salary-related matters and employee compensation processes.
- Prepare proposals for:
- Salary revisions
- Staff increments
- Other employee-related financial matters
- Obtain necessary approvals from Hon. Management before implementation.
8. Compliance & HR Process Monitoring
- Ensure compliance with hospital HR policies and applicable regulations.
- Monitor completion of mandatory employee requirements.
- Alert management regarding changes in Government policies related to EPF, IT, PT and other matters linked to HR department.
9. Training & Orientation Coordination
- Identify training requirements in coordination with department heads.
- Coordinate staff training programs to improve skills and performance.
- Maintain training records and follow up on pending training activities.
10. Coordination with Other Departments
- Coordinate with department heads regarding:
- Staff requirements
- Attendance issues
- Performance concerns
- Employee-related matters
- Coordinate with Store Department for uniform distribution.
- Coordinate with IT Department for:
- ERP access
- Suvarna Software registration
- Biometric activation
- Coordinate for ID card generation and activation.
11. Attendance & Exit Management
- Monitor staff attendance-related issues and coordinate corrective actions.
- Maintain records of resigned employees.
- Prepare weekly reports of:
- New joiners
- Resigned employees
- Submit resignation details for biometric removal approval.
- Ensure proper completion of exit formalities.
Pay: ₹20,000.00 - ₹60,000.00 per month
Benefits:
- Health insurance
- Life insurance
- Provident Fund
Work Location: In person
