Company: M/s Optiprime Electric
Industry: Electrical & ELV Contracting
Job Title: Accountant Cum Billing Executive
Location: [Insert Location]
Employment Type: Full-Time
Experience: 2–5 years preferred
Salary: ₹[Insert Salary Range] per month, depending on experience and skills
About the Company
M/s Optiprime Electric is an electrical and ELV contracting company involved in the execution of electrical, ELV, and related contracting projects. We are looking for a responsible and detail-oriented Accountant Cum Billing Executive to manage day-to-day accounting, project billing, invoicing, documentation, receivables, payables, and coordination with clients, vendors, and project teams.
Job Responsibilities1. Accounting & Bookkeeping
- Maintain day-to-day accounts and accounting records.
- Record sales, purchases, receipts, payments, expenses, journal entries, and bank transactions.
- Maintain proper ledgers for customers, vendors, subcontractors, and other parties.
- Prepare and maintain bank reconciliation statements (BRS).
- Handle cash and petty-cash transactions and maintain supporting records.
- Maintain proper filing of invoices, bills, vouchers, receipts, and other financial documents.
- Regularly reconcile customer and vendor ledgers.
- Assist in monthly and yearly closing of accounts.
- Coordinate with the auditor/CA for accounting requirements and finalization of accounts.
2. GST & Tax-Related Work
- Prepare and issue GST-compliant tax invoices.
- Verify GST details of customers and vendors.
- Maintain records required for GST returns and reconciliation.
- Coordinate with the CA/tax consultant for GST-related matters.
- Verify purchase invoices, input tax credit documentation, and tax calculations.
- Maintain proper records of TDS deductions and certificates.
- Assist in TDS calculations, payments, and return-related documentation.
- Ensure proper documentation for statutory compliance.
3. Project Billing – Electrical & ELV Contracts
The candidate should be capable of handling contract/project billing, not just regular sales invoicing.
Responsibilities include:
- Prepare client running bills / RA bills based on work executed.
- Prepare bills as per BOQ, work orders, purchase orders, and contract terms.
- Verify quantities and rates before raising invoices.
- Coordinate with the project/site team for:
- Work completion details
- Measurement sheets
- Material consumption
- Site progress
- Work completion certificates
- Supporting documents
- Prepare and maintain measurement sheets and billing summaries.
- Prepare extra-item/deviation bills where applicable.
- Track retention amounts, advances, deductions, recoveries, and other contractual adjustments.
- Maintain records of mobilization advances, security deposits, retention money, and other project-related deductions.
- Prepare supporting documents required for client bill submission.
- Follow up with the client/commercial team regarding bill certification and payment.
- Maintain project-wise billing and collection status.
4. Purchase & Vendor Accounting
- Enter and verify purchase invoices.
- Check invoices against purchase orders/delivery documents wherever applicable.
- Maintain vendor-wise outstanding statements.
- Coordinate with suppliers for invoice discrepancies and pending documents.
- Track vendor payments and due dates.
- Maintain subcontractor accounts and bills.
- Verify subcontractor bills against work completion/measurement records.
- Assist in preparation of payment schedules.
5. Receivables & Payment Follow-Up
- Maintain customer outstanding reports.
- Track invoice submission dates, due dates, payment status, retention, and deductions.
- Prepare weekly/monthly receivable statements.
- Coordinate with management and project teams for payment follow-up.
- Follow up with customers for outstanding payments professionally.
- Identify overdue invoices and escalate them to management.
- Maintain a proper project-wise receivables tracker.
6. MIS & Management Reporting
Prepare regular reports such as:
- Daily/weekly/monthly sales and billing report.
- Project-wise billing summary.
- Customer outstanding report.
- Vendor outstanding report.
- Receivables ageing report.
- Payables ageing report.
- Collection status.
- Project-wise expenses.
- Purchase and material-related summaries.
- Cash flow/payment requirement statements.
- GST/TDS-related summaries.
- Any other financial or commercial reports required by management.
7. Documentation & Record Keeping
- Maintain systematic physical and digital records.
- Maintain customer-wise and project-wise invoice files.
- Maintain purchase and vendor documentation.
- Ensure all bills have proper supporting documents.
- Maintain copies of POs, WOs, agreements, invoices, delivery challans, measurement sheets, and certificates.
- Ensure documents are easily retrievable during audits or client queries.
Software Skills Required
The candidate should have practical working knowledge of:
- Tally Prime / Tally ERP
- MS Excel – essential
- GST portal / basic GST compliance
- MS Word
- Email and internet applications
Excel skills preferred:
- VLOOKUP / XLOOKUP
- SUMIF / SUMIFS
- Pivot Tables
- Filters and sorting
- Conditional formatting
- Basic reporting and reconciliation
- Maintaining billing and outstanding trackers
Experience with any ERP/accounting/project billing software will be an advantage.
Candidate Profile
We are looking for someone who is:
- Strong in accounts and billing fundamentals.
- Experienced in handling GST invoices and accounting entries.
- Comfortable with Excel and Tally.
- Able to independently handle day-to-day accounting activities.
- Detail-oriented and accurate with numbers.
- Good at maintaining documentation and records.
- Capable of coordinating with clients, vendors, subcontractors, site engineers, and management.
- Good at payment follow-ups.
- Responsible for meeting billing deadlines.
- Able to work in a project/contracting environment.
- Honest, reliable, organized, and willing to take ownership of responsibilities.
Preferred Experience
Candidates with experience in any of the following industries will be preferred:
- Electrical Contracting
- ELV Contracting
- MEP Contracting
- Construction
- Infrastructure
- Engineering Projects
- Interior/Turnkey Contracting
- EPC
- Facility/Project-based companies
Experience in project billing / RA billing / BOQ-based billing will be an added advantage.
Educational Qualification
- B.Com / M.Com preferred.
- Candidates with relevant accounting qualifications or practical experience may also be considered.
- Minimum 2 years of relevant experience preferred.
Key Performance Areas (KPIs)
The selected candidate will be responsible for ensuring:
- Timely and accurate client billing.
- Timely recording of accounting transactions.
- Accurate customer/vendor ledger reconciliation.
- Reduction of overdue receivables through proper follow-up.
- Proper GST/TDS documentation.
- Accurate project-wise billing and accounting records.
- Timely submission of bills with complete supporting documents.
- Proper maintenance of financial and project documentation.
- Accurate MIS and outstanding reports.
- Zero/minimal accounting and billing errors.
What We Offer
- Opportunity to work in a growing electrical & ELV contracting company.
- Hands-on exposure to project accounting, billing and commercial operations.
- Professional and growth-oriented work environment.
- Opportunity for increased responsibility based on performance.
Short Version for Naukri / Indeed / LinkedIn
Hiring: Accountant Cum Billing Executive – Electrical & ELV Contracting
M/s Optiprime Electric is looking for an experienced Accountant Cum Billing Executive to handle day-to-day accounting, GST invoicing, project billing, RA bills, receivables, payables, vendor/subcontractor accounts and MIS.
Responsibilities:
- Day-to-day accounting and bookkeeping
- Sales & purchase entries
- GST invoicing and documentation
- Tally Prime & MS Excel
- Client RA/project billing as per BOQ/PO/WO
- Measurement and billing documentation
- Extra-item/deviation billing
- Customer/vendor ledger reconciliation
- Receivables and payment follow-up
- Vendor/subcontractor billing
- BRS, TDS and GST coordination with CA
- Project-wise billing and outstanding reports
- MIS and management reporting
- Proper maintenance of accounts and commercial documents
Candidate should have:
- B.Com/M.Com or equivalent
- 2–5 years relevant experience
- Good knowledge of Tally Prime & MS Excel
- Good understanding of GST and basic taxation
- Experience in electrical/ELV/MEP/construction/project billing preferred
- Good communication and coordination skills
- Ability to independently manage accounting and billing activities
Pay: ₹20,000.00 - ₹40,000.00 per month
Benefits:
- Commuter assistance
- Provident Fund
Work Location: In person
