Job Description – Executive Assistant
Position: Executive Assistant
Department: Administration
Organization: Lokmanya Hospital Medical Store
Location: pune- pimpri chinchwad
Employment Type: Full-Time
Reports To: Director / General Manager / Store Head
About the Organization
Lokmanya Hospital Medical Store is committed to providing quality healthcare support by ensuring the timely availability of medicines, medical equipment, and healthcare products. We are seeking a highly organized and proactive Executive Assistant to provide administrative and executive support while ensuring smooth day-to-day operations.
Key Responsibilities
- Manage calendars, appointments, meetings, and travel arrangements.
- Prepare and maintain reports, presentations, meeting minutes, and official correspondence.
- Coordinate with internal departments, vendors, suppliers, and external stakeholders.
- Maintain confidential records, documents, and business information.
- Monitor office supplies and assist in administrative procurement activities.
- Follow up on assigned tasks and ensure timely completion of action items.
- Organize meetings, events, and management reviews.
- Handle incoming calls, emails, and visitor coordination professionally.
- Support documentation related to hospital administration and medical store operations.
- Ensure compliance with organizational policies and maintain proper filing systems.
- Perform other administrative duties as assigned by management.
Required Qualifications
- Bachelor's degree in Business Administration, Commerce, Management, or a related field.
- 1–4 years of experience as an Executive Assistant, Administrative Executive, or similar role.
- Freshers with excellent communication and organizational skills may also apply.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
- Ability to maintain confidentiality and handle sensitive information.
- Strong coordination and multitasking skills.
- Professional attitude with excellent interpersonal skills.
- Ability to work independently and under pressure.
- Basic knowledge of hospital or healthcare administration will be an added advantage.
Preferred Candidate Profile
- Detail-oriented and highly organized.
- Positive attitude with a proactive approach to work.
- Strong problem-solving and decision-making skills.
- Ability to prioritize tasks and meet deadlines.
- Professional appearance and excellent etiquette.
What We Offer
- Competitive salary and benefits.
- Professional growth opportunities.
- Supportive and collaborative work environment.
- Opportunity to work with a reputed healthcare organization.
Work Location: In person
