Job Description:
Job description
Executive Assistant to the Director
Company Description
Garima Global Pvt Ltd is an India-based manufacturer and exporter of high-quality engine parts under the renowned AutoGRACE® brand. Specializing in cylinder liners and genuine OEM parts, the company caters to a diverse range of automotive applications, including cars, SUVs, trucks, tractors, earthmovers, construction machinery, and compressors. Known for its reliable services and commitment to excellence, Garima Global has established itself as a trusted partner in the global automotive industry.
Position: Executive & Administrative Assistant
Reports To: Director
Location: Andheri (W), Mumbai
Role Overview
We are seeking a highly organized, proactive, and commercially-minded Executive Assistant to provide comprehensive support to the Director. This is not just a scheduling role; you will act as a strategic partner, handling complex vendor negotiations, managing high-level logistics, and ensuring both professional and personal administrative workflows are seamless.
Key Responsibilities
Organization & Follow-up:
l Must be a very persistent personality with very strong follow-up.
l Must be excellent at organizing paper work and digital documents for easy access.
Contract Negotiation & Vendor Management:
l Act as the primary point of contact for external vendors and service providers.
l Review contract terms, negotiate pricing, and ensure service level agreements (SLAs) align with the company’s interests.
l Renew insurance policies, AMCs etc.
l Follow up with respective departments to renew regulatory certifications, licenses etc. with relevant agencies.
l Coordinate participation in trade fairs by interacting with marketing department, trade fair management, graphics design agencies and other vendors.
Executive Logistics & Travel:
l Coordinate complex domestic and international travel itineraries (flights, visas, ground transport).
l Manage premium hotel bookings and dining reservations, ensuring preferences and loyalty programs are optimized.
Calendar & Meeting Management:
l Organize board meetings, internal briefings, and client calls, including preparing agendas and taking actionable minutes.
Financial & Document Administration:
l Track payments, manage expense reports, and ensure timely settlement of personal and corporate invoices.
l Maintain a robust digital and physical filing system for sensitive documents (legal, tax, property, and corporate).
l Maintain an organized database of company infrastructure.
Personal Liaison:
l Handle confidential personal errands and projects as needed to maximize the Director’s productivity.
MON TO SAT 6 DAYS WORKING
IMMEDIDATE JOINER PREFERABLE
Job Types: Full-time, Permanent
Benefits:
- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
Pay: ₹480,000.00 - ₹840,000.00 per year
Benefits:
- Cell phone reimbursement
- Leave encashment
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
