Post : Admin Clerk
Organisation Name : SVKM NMIMS Global University, Dhule
Job Location : Dhule, Maharashtra
Educational Qualifications :
- Candidate should be a graduate from recognized university
Professional Experience :
- Minimum: 2–5 years of relevant administrative or clerical experience in a University, Educational Institution,
Government Organization, or reputed Corporate Office.
- Fresh graduates with excellent computer proficiency may also be considered for entry-level positions.
Computer Skills
- Microsoft Office (Word, Excel, PowerPoint)
- Google Workspace (Docs, Sheets, Drive, Calendar)
- Oracle ERP or equivalent ERP/University Management Systems
- Internet and Email Management
- Document Management Systems
- Data Entry and Report Preparation
- PDF editing and document scanning software
Key Responsibilities
Administrative Support
- Perform day-to-day clerical and administrative activities of the University.
- Maintain office files, records, registers, and official documents in both physical and digital formats.
- Draft and type official letters, notices, circulars, memos, and reports.
- Receive, record, and dispatch incoming and outgoing correspondence.
Maintain confidentiality of official records and documents.
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Documentation & Record Management
- Organize and maintain employee, student, and departmental records.
- Update and maintain databases, registers, and filing systems.
- Assist in preparing reports, statements, and administrative documentation.
Ensure proper storage and retrieval of official records.
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Office Coordination
- Coordinate with various Schools, Departments, and administrative offices for routine activities.
- Assist in scheduling meetings and maintaining office calendars.
- Prepare meeting files and maintain Minutes of Meetings (MoM), wherever required.
Support the organization of university events, meetings, and official functions.
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Data Entry & ERP Operations
- Perform accurate data entry in Oracle ERP or the University Management System.
- Update employee, student, and departmental records in the ERP.
- Generate reports and maintain digital records.
Ensure accuracy and completeness of data entered into the system.
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Student & Staff Support
- Assist students, faculty, staff, and visitors by providing administrative support and information.
- Respond to routine inquiries and direct them to the appropriate department.
Facilitate document verification and administrative processes as assigned.
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Office Administration
- Maintain office stationery, supplies, and inventory records.
- Coordinate with vendors and service providers for office-related requirements.
- Support document photocopying, scanning, printing, and filing activities.
Ensure proper maintenance of office equipment and report service requirements.
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Compliance
- Follow University policies, administrative procedures, and office protocols.
- Ensure timely completion of assigned administrative tasks.
- Maintain confidentiality and accuracy in handling official information.
SVKM NMIMS Global University, Dhule, is a dynamic state-private university that builds on the esteemed NMIMS legacy.Located in the heart of Maharashtra, our state-of-the-art campus offers a world-class education, guided by distinguished faculty and real-world expertise, preparing students for global success.
