Posting title: Executive Assistant
Experience: 2-4 Years
Location: Mumbai
Work mode: On-site
Primary skills: Personal Assistance, Managing Meetings, Coordination, Operations, Excellent Communication skills.
Qualification: Any Degree
Role Overview
We are seeking a highly organized, proactive, and professional Personal Assistant to provide comprehensive administrative and executive support to the Director.
Key Responsibilities
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Manage the Director's calendar, appointments, meetings, and travel schedules.
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Coordinate internal and external meetings, including preparation of agendas and meeting materials.
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Handle correspondence, emails, phone calls, and other communications on behalf of the Director.
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Maintain and organize confidential files, documents, and records.
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Prepare presentations, reports, MIS reports, and business documents as required.
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Track action items, follow up with stakeholders, and ensure timely completion of assigned tasks.
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Coordinate with internal teams, clients, vendors, and external partners.
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Arrange domestic and international travel, including flights, accommodation, transportation, and itineraries.
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Assist in organizing business events, conferences, and leadership meetings.
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Manage expense reports, reimbursements, and other administrative activities.
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Screen and prioritize incoming requests and correspondence.
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Handle sensitive information with the highest level of confidentiality and professionalism.
Required Qualifications
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Bachelor's degree in Business Administration, Commerce, Management, or a related field.
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2–6 years of experience as a Personal Assistant, Executive Assistant, or similar role supporting senior management.
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Excellent verbal and written communication skills.
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Strong organizational and multitasking abilities.
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Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
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Ability to prioritize tasks and work under tight deadlines.
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High level of professionalism, discretion, and confidentiality.
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Strong interpersonal and stakeholder management skills.
Preferred Skills
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Experience supporting Directors, CXOs, or Senior Executives.
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Exposure to travel management and event coordination.
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Knowledge of office administration and business correspondence.
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Experience in preparing reports, presentations, and meeting minutes.
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Ability to work independently with minimal supervision
