Core Roles and ResponsibilitiesTender Identification & Analysis
- Monitor government, semi-government, PSU, and private tender portals for relevant opportunities in the FAPA field.
- Review tender notifications, eligibility criteria, technical specifications, and commercial terms.
- Evaluate tender feasibility and prepare bid qualification summaries.
Bid Preparation & Documentation
- Prepare complete technical and commercial bid documents as per tender requirements.
- Compile compliance statements, checklists, declarations, certifications, and supporting documents.
- Coordinate preparation of BOQ, pricing sheets, and commercial proposals.
- Ensure all documents are accurate, updated, and submitted within deadlines.
E-Tendering & Submission
- Handle online tender submissions through portals such as GeM, CPPP, state e-procurement portals, and private procurement systems.
- Manage digital signatures, EMD submissions, bank guarantees, and portal registrations.
- Upload documents, track bid status, and resolve submission-related issues.
Internal Coordination
- Coordinate with sales, technical, finance, procurement, legal, and operations teams for required inputs.
- Follow up internally to collect documents, approvals, and technical clarifications on time.
- Support management in preparing strategic bid responses.
Compliance Management
- Ensure all tender submissions comply with client requirements and company policies.
- Verify technical and commercial compliance before final submission.
- Maintain confidentiality and accuracy of bid-related information.
Client Communication
- Communicate with clients regarding pre-bid queries, clarifications, corrigenda, and submission updates.
- Participate in pre-bid meetings and prepare MOM (Minutes of Meeting) when required.
- Coordinate for post-bid negotiations and documentation.
Record Keeping & Reporting
- Maintain tender trackers, bid databases, submission records, and status reports.
- Keep proper records of awarded, rejected, and ongoing tenders.
- Generate MIS reports related to bidding activities and success ratios.
Market & Competitor Analysis
- Track competitor participation, pricing trends, and market opportunities.
- Collect and analyze information related to industry bidding patterns.
- Support business development initiatives through tender intelligence.
Post-Award Support
- Assist in contract documentation and project handover processes after award confirmation.
- Coordinate submission of performance bank guarantees, agreements, and compliance documents.
- Support invoicing and project coordination teams with contract-related documentation.
Process Improvement
- Suggest improvements in tender preparation processes and documentation systems.
- Maintain updated templates, standard formats, and reusable bid content.
- Ensure continuous improvement in bid quality and submission efficiency.
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Health insurance
- Paid sick time
- Provident Fund
Work Location: In person
