Position: Purchase & Store Executive
Department: Purchase & Stores
Industry: Casino & Hospitality
Location: Goa
Employment Type: Full-Time
JOB SUMMARY
We are looking for an organized and responsible Purchase & Store Executive to manage day-to-day purchasing activities and ensure proper receiving, storage, inventory control, and issuance of materials.
The candidate will be responsible for coordinating with various departments to understand their requirements, sourcing materials from approved vendors, maintaining purchase and inventory records, and ensuring that required items are available on time and at competitive prices.
KEY RESPONSIBILITIES Purchase & Procurement
- Handle day-to-day purchase requirements of the casino and various departments.
- Receive and verify purchase requisitions from different departments.
- Source materials and obtain quotations from approved and reliable vendors.
- Compare prices, quality, availability, and delivery timelines before placing orders.
- Coordinate with vendors regarding orders, deliveries, replacements, and pending supplies.
- Prepare purchase orders and maintain proper purchase documentation.
- Ensure purchases are made as per approved requirements and company procedures.
- Develop and maintain good relationships with vendors and suppliers.
- Follow up regularly on pending purchase orders and deliveries.
- Identify potential suppliers and negotiate competitive rates where required.
- Ensure timely procurement of operational and consumable items.
Stores & Inventory Management
- Receive incoming materials and verify quantity and quality against purchase orders/invoices.
- Maintain proper records of all goods received and issued.
- Store materials systematically and ensure proper labeling and organization.
- Issue materials to departments against authorized requisitions.
- Maintain accurate stock records and inventory registers.
- Conduct regular physical stock checks and reconcile inventory records.
- Monitor minimum and maximum stock levels and raise requirements accordingly.
- Identify slow-moving, excess, damaged, or expired stock and report the same to management.
- Ensure proper storage and handling of food, beverages, housekeeping supplies, stationery, and other materials as applicable.
- Maintain cleanliness, organization, and safety within the store area.
- Ensure proper control of keys and access to the stores.
Documentation & Reporting
- Maintain purchase orders, quotations, invoices, delivery challans, GRNs, and other procurement documents.
- Maintain vendor records and price comparison sheets.
- Update inventory and purchase data in MS Excel or inventory software.
- Prepare daily, weekly, and monthly purchase and stock reports.
- Maintain records of outstanding orders and pending deliveries.
- Ensure all purchase and store documentation is accurate and up to date.
- Coordinate with Accounts for invoice verification and payment-related documentation.
- Maintain proper documentation for audit purposes.
Coordination
- Coordinate with F&B, Housekeeping, Gaming, Maintenance, Front Office, Security, HR, and other departments regarding their material requirements.
- Ensure urgent operational requirements are communicated and fulfilled promptly.
- Coordinate with Finance/Accounts for purchase and invoice-related matters.
- Report shortages, discrepancies, damaged goods, or supplier issues to management immediately.
REQUIREMENTS
- Minimum 3–4 years of experience in Purchase, Procurement, Stores, or Inventory Management.
- Experience in hotel, casino, resort, restaurant, or hospitality operations will be preferred.
- Good knowledge of purchasing procedures and inventory management.
- Experience dealing with vendors and suppliers.
- Good knowledge of MS Excel and MS Office.
- Strong documentation and record-keeping skills.
- Good negotiation and communication skills.
- Strong attention to detail and accuracy.
- Ability to manage multiple requirements and meet deadlines.
- Good organizational and coordination skills.
- Ability to work independently as well as with different departments.
- Candidates with knowledge of hospitality-related purchasing and inventory will be preferred.
KEY SKILLS
- Purchase & Procurement
- Vendor Management
- Inventory Management
- Store Management
- Stock Control
- Purchase Requisitions
- Purchase Orders
- Vendor Negotiation
- Quotation Comparison
- Invoice & GRN Verification
- MS Excel
- Documentation & Record Keeping
- Cost Control
- Department Coordination
CANDIDATE PROFILE
The ideal candidate should be organized, commercially aware, detail-oriented, and proactive, with the ability to manage both purchasing and store-related responsibilities.
Interested candidates may send their cv to 9119405554 or apply directly
Pay: From ₹15,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
