JOB DESCRIPTIONPosition: Admin & Operations Executive
Company: Maple Highways
Location: Andheri (Marol), Mumbai
Employment Type: Contract – 1 Year Initially
Working Days: Monday to Friday
Working Hours: 10:00 AM to 7:00 PM
Experience: 2–3 Years
About the Company
Maple Highways is an infrastructure investment platform focused on the ownership and management of highway assets across India. The organization operates in the roads and infrastructure sector, with a strong focus on operational excellence, sustainability, and road safety.
Role Overview
We are looking for an organized and detail-oriented Admin & Operations Executive to support the day-to-day administrative and operational activities of the organization.
The role will involve managing office administration, coordinating with vendors and service providers, handling invoices and documentation, maintaining records, and ensuring smooth execution of routine operational activities. The candidate will also provide limited support to the HR team for documentation and employee-related administrative requirements.
The ideal candidate should be comfortable handling multiple responsibilities, coordinating with internal teams and external vendors, and maintaining accurate records.
Key ResponsibilitiesAdministration & Office Operations
- Manage day-to-day office administrative activities and ensure smooth functioning of the workplace.
- Coordinate with vendors, suppliers, and service providers for various office and operational requirements.
- Maintain records of office supplies, equipment, services, and administrative expenses.
- Coordinate procurement of office stationery, consumables, and other required materials.
- Monitor office maintenance requirements and coordinate with relevant vendors for timely resolution.
- Maintain proper documentation and filing of administrative records.
- Assist in organizing meetings, office requirements, and other administrative activities.
- Handle routine correspondence and communication with internal teams and external service providers.
- Support management and employees with day-to-day administrative requirements.
Invoice & Vendor Coordination
- Receive, verify, and maintain invoices received from vendors and service providers.
- Check invoices against supporting documents, purchase orders, work completion records, or service agreements, wherever applicable.
- Coordinate with vendors regarding invoice discrepancies, missing documents, or corrections.
- Submit verified invoices to the relevant Finance/Accounts team for further processing.
- Maintain an organized record of invoices, bills, and payment-related documentation.
- Track the status of invoices and coordinate with internal teams and vendors when required.
- Assist in maintaining vendor records and documentation.
- Coordinate with vendors for timely submission of bills, invoices, and supporting documents.
Operational Support
- Support routine operational activities and ensure timely completion of assigned tasks.
- Coordinate with different departments for administrative and operational requirements.
- Maintain trackers and reports related to administrative activities, vendors, invoices, and office requirements.
- Follow up with internal teams and external stakeholders to ensure smooth coordination.
- Assist in identifying and resolving routine administrative and operational issues.
HR & Employee Administration Support
- Provide basic administrative support to the HR team as required.
- Assist with employee documentation and record maintenance.
- Support onboarding-related documentation and coordination.
- Maintain confidentiality of employee and company information.
- Assist in coordinating employee-related administrative requirements.
Candidate Requirements
- 2–3 years of experience in Administration, Office Operations, Operations Coordination, or a similar role.
- Prior experience handling invoices, bills, vendor coordination, or administrative documentation.
- Good understanding of general office administration and operational processes.
- Comfortable coordinating with vendors, suppliers, internal teams, and external stakeholders.
- Good working knowledge of MS Excel and MS Office.
- Strong organizational and documentation skills.
- Good communication and follow-up skills.
- Ability to maintain accurate records and handle multiple tasks simultaneously.
- Attention to detail, particularly while checking invoices and maintaining documentation.
- Ability to work independently and take ownership of routine administrative and operational responsibilities.
Key Skills
Office Administration | Operations Coordination | Invoice Handling | Vendor Coordination | Documentation | Record Management | MS Excel | MS Office | Follow-up & Coordination | Administrative Support
What We Are Looking For
The ideal candidate should be someone who can independently manage day-to-day office administration and operational coordination, effectively communicate with vendors and internal teams, and take responsibility for invoice and documentation-related activities.
The candidate should be organized, proactive, detail-oriented, and comfortable working in a role that involves multiple administrative and operational responsibilities.
Pay: ₹30,000.00 - ₹40,000.00 per month
Work Location: In person
