About the Role
We are looking for an experienced and proactive Facility Executive to manage the day-to-day operations of our office/facility. The ideal candidate will be responsible for ensuring smooth administrative operations, efficient vendor coordination, upkeep of office infrastructure, and a safe, well-maintained work environment. The candidate should have hands-on experience and sound knowledge of both technical and non-technical facility management to ensure seamless functioning of all facility operations. This role is perfect for someone with strong organizational skills who can multitask and ensure operational excellence across all facility functions.
Key Responsibilities
- Oversee daily facility operations including maintenance, housekeeping, and security functions.
- Coordinate with vendors and service providers for AMC, repairs, and procurement of facility supplies.
- Manage asset tracking, inventory, and ensure timely maintenance of office equipment and infrastructure.
- Supervise housekeeping and support staff to maintain cleanliness and hygiene standards.
- Ensure compliance with safety, fire, and statutory regulations; coordinate audits and inspections.
- Handle facility-related budgets, invoices, and vendor payment follow-ups.
- Manage office administration tasks such as space planning, seating arrangements, and stationery/supplies management.
- Coordinate with internal teams for event setups, meeting room arrangements, and employee support requests.
- Maintain records related to facility operations, AMC contracts, and compliance documentation.
- Address and resolve facility-related issues/complaints promptly to ensure minimal disruption.
- Implement and monitor preventive maintenance schedules for equipment and utilities.
- Manage and oversee both technical facility operations (electrical, HVAC, plumbing, DG, STP, lifts, fire safety systems, etc.) and non-technical facility operations (housekeeping, security, pest control, landscaping, waste management, pantry, and office administration) to ensure efficient facility management.
Requirements
- Bachelor's degree in any discipline (preferred: Facility Management, Business Administration, or related field).
- Minimum 3+ years of experience in Facility Management, Office Administration, or related roles.
- Hands-on experience and strong knowledge of both technical and non-technical facility management.
- Strong knowledge of vendor management, housekeeping supervision, asset management practices, and technical maintenance coordination.
- Good understanding of safety and compliance standards relevant to facility operations.
- Excellent communication, coordination, and problem-solving skills.
- Proficiency in MS Office (Excel, Word, Outlook) for reporting and documentation.
- Ability to multitask, prioritize, and work independently in a fast-paced environment.
- Strong interpersonal skills to manage cross-functional teams and external vendors effectively.
Pay: ₹20,000.00 - ₹30,000.00 per month
Work Location: In person
