Job Description: As an Associate – Company Secretary & Compliance, you will support the Company's corporate governance, secretarial, and regulatory compliance functions. You will assist in organizing Board, Committee, and Shareholder meetings, preparing meeting documentation, maintaining statutory records, and ensuring timely filings with regulatory authorities such as the Ministry of Corporate Affairs (MCA), Stock Exchanges, SEBI, and RBI.
The role also involves supporting compliance under SEBI Listing Regulations, Insider Trading Regulations, FEMA/RBI requirements, and other applicable laws. You will assist in the administration of ESOP/RSU programs, investor services, annual report preparation, and coordination with auditors, registrars, regulatory authorities, and internal stakeholders. Additionally, you will help monitor compliance across the Company and its subsidiaries, maintain compliance tools and records, and contribute to strengthening governance and compliance processes.
- Responsibilities: Compliance under the Companies Act, 2013 and other allied acts
- Ensuring timely and strict compliance with the requirements of Companies Act, 2013 and Rules made thereunder + other allied Acts including compliance under Secretarial Standards of ICSI.
- Organising Board / Committee / General Meetings including issue of Meeting Notice, preparation of Agenda, compilation of necessary documents, organising meetings, preparation of Minutes and action taken report and all other matters in connection therewith.
- Matters related to appointment of Board of Directors / Key Managerial Personnel and all activities relating thereto.
- Filing of necessary forms / returns with Ministry of Corporate Affairs including publication of statutory notices.
- Matters related to Meeting of Independent Directors and Board Evaluation Process.
- Printing & Mailing of Annual Report: Co-ordination with internal / external stakeholders and compiling necessary inputs for preparation / finalization of various sections of Annual Report viz., Boards’ Report, Corporate Governance Report, Notice of AGM, Business Responsibility & Sustainability Report, Management Discussion & Analysis Report etc., liaisoning with Agency and Printer for printing and mailing of annual report to shareholders.
- Maintenance and updation of statutory registers and records
- Compliances under Regulations of SEBI / Stock Exchanges
- Ensuring timely compliance with the requirements of SEBI Listing Regulations, SEBI Prevention of Insider Trading Regulations / Takeover Code, and other regulations / circulars / notification of SEBI / Stock exchanges, as applicable to a listed company.
- Filing of necessary forms / returns / intimations on periodical basis with SEBI / Stock Exchanges, including publication of statutory notices / financial results.
- Administration of Tool for Prevention of Insider Trading, Maintenance of Structural Digital Data under SEBI PIT Regulations and all matters related thereto.
- Compliances under RBI / FEMA Regulations
- Filing of necessary forms / returns with RBI / Authorised Dealers in relation to Allotment of Shares / Employees’ Stock Option Plans etc,
- Administration of Employees’ Stock Option Plans / RSUs
- Attending to activities relating to grant of options under ESOP / RSU Plans, obtaining Board’s / Committee’s approval, allotment of shares, effecting corporate action thru NSDL / CDSL for crediting of shares to allottees and listing of shares on stock exchanges with necessary trading approvals.
- Liaisoning with External Stakeholders
- Liaisoning with Statutory Authorities viz., Ministry of Corporate Affairs, Stock Exchanges / SEBI / Registrars & Transfer Agent and Dividend Bankers and attending to all matters related thereto.
- Liaisoning with Secretarial Auditor, Statutory Auditors, External Consultants in relation to Secretarial Audit / Corporate Governance Audit / Statutory Audit and attending to all matters related thereto.
- Investors’ Services
- Shareholders Management – Transfer / Transmission of Shares, Issue of Duplicate Share Certificates, Demat / Remat of Shares, Redressal of Shareholders’ Grievances, Mailing of Annual Report to Shareholders, etc.
- Dividend disbursement / administration including transfer of unclaimed dividend and shares to Investors’ Education and Protection Fund
- Management / Administration of Secretarial / Compliance related Tools
- Other Compliances
- Managing compliance activity of the Company & its subsidiaries (both India and abroad) to ensure that all regulatory requirements at entity level is complied with, including streamlining and monitoring the compliance mechanism, obtaining compliance certificates periodically from internal stakeholders, reporting on compliance to the Board, and advising / taking remedial action to address issues, if any.
Mandatory Skills:
- Qualified Company Secretary, preferably with law graduation with 2 – 4 years of experience in handling company secretarial & compliance related matters of a listed company.
- Comprehensive understanding of Acts, Rules & Regulations and ensuring strict compliances.
- Good communication & presentation skills, interpersonal & relationship building skills with exposure in interacting with various statutory authorities, for timely redressal of various issues.
- Qualifications: Experience: 2 to 4 years’ experience in handling company secretarial & compliance related matters.
- Education: Graduation Degree in Law or an equivalent qualification.
About Us: Tejas Networks is a global broadband, optical and wireless networking company, with a focus on technology, innovation and R&D. We design and manufacture high-performance wireline and wireless networking products for telecommunications service providers, internet service providers, utilities, defence and government entities in over 75 countries. Tejas has an extensive portfolio of leading-edge telecom products for building end-to-end telecom networks based on the latest technologies and global standards with IPR ownership. We are a part of the Tata Group, with Panatone Finvest Ltd. (a subsidiary of Tata Sons Pvt. Ltd.) being the majority shareholder. Tejas has a rich portfolio of patents and has shipped more than 900,000 systems across the globe with an uptime of 99.999%. Our product portfolio encompasses wireless technologies (4G/5G based on 3GPP and O-RAN standards), fiber broadband (GPON/XGS-PON), carrier-grade optical transmission (DWDM/OTN), packet switching and routing (Ethernet, PTN, IP/MPLS) and Direct-to-Mobile and Satellite-IoT communication platforms. Our unified network management suite simplifies network deployments and service implementation across all our products with advanced capabilities for predictive fault detection and resolution. As an R&D-driven company, we recognize that human intelligence is a core asset that drives the organization’s long-term success. Over 60% of our employees are in R&D, we are reshaping telecom networks, one innovation at a time.
Diversity and Inclusion Statement:
- Tejas Networks is an equal opportunity employer. We celebrate diversity and are committed to creating all inclusive environment for all employees.
- We welcome applicants of all backgrounds regardless of race color, religion, gender, sexual orientation, age or veteran status.
- Our goal is to build a workforce that reflects the diverse communities we serve and to ensure every employee feels valued and respected.
About the Team: At Tejas Networks, product development is driven by a comprehensive lifecycle approach that begins with understanding customer and network requirements, followed by competitive analysis, architectural design, and implementation. This process emphasizes performance, scalability, cost-efficiency, and environmental considerations, culminating in deployment and operational support. The technology portfolio spans diverse networking domains, including optical transport (DWDM, OTN), broadband access (GPON, XGSPON, CPON), service provider routing (IP/MPLS, Segment Routing, MPLS-TP), and enterprise switching (L2/L3). Products range from compact systems to complex, multi-terabit, chassis-based platforms designed for high availability, modularity, and scalability. Development involves specialized skills across hardware, firmware, FPGA, software, and synchronization, enabling teams to address multidisciplinary challenges effectively. Supporting these engineering efforts there is a centralized operational framework that provides strategic direction, governance, and essential services across the organization. This includes financial management, talent development, compliance, branding, innovation, risk management, and CSR. Together, these functions ensure seamless execution, alignment with business goals, and a culture of continuous improvement and excellence.
