SO IMS Documentation & SOP Executive(IMS | ISO | DMS | SOP | Compliance)Position
Executive / Senior Executive – ISO IMS Documentation & SOP Implementation
Location
JC Global – Gummidipoondi, Chennai
Reporting To
HR / Plant Head
Salary
₹25,000 onwards per month (Based on experience and competency)
About JC Global
JC Global is one of India's leading Circular Economy organizations engaged in manufacturing high-quality recycled polymers and Polymer Pyrolysis Oil (PPO). We are committed to building a world-class manufacturing organization through robust Quality Systems, IMS implementation, documentation excellence, automation, and continuous improvement.
Position Summary
We are looking for a highly organized and disciplined Documentation Executive who will be responsible for implementing, maintaining, and continuously improving the Integrated Management System (IMS) documentation across the organization.
The candidate should possess strong knowledge of Document Management Systems (DMS), Standard Operating Procedures (SOPs), ISO documentation, MIS reporting, dashboard preparation, and cross-functional coordination to ensure every department follows standardized processes.
Key ResponsibilitiesIMS Documentation
- Maintain all IMS documents in accordance with ISO requirements.
- Ensure only the latest approved documents are available for use.
- Maintain Document Master List.
- Issue, revise, withdraw, and archive documents.
- Maintain revision history and version control.
- Ensure document traceability.
SOP Implementation
- Coordinate preparation of SOPs for all departments.
- Ensure every process has an approved SOP.
- Conduct periodic SOP verification across departments.
- Follow up with departments for SOP compliance.
- Track implementation status.
- Ensure obsolete SOPs are removed immediately.
- Maintain SOP implementation tracker.
Document Management System (DMS)
- Manage digital document repository.
- Upload documents in DMS.
- Maintain access control.
- Organize folders systematically.
- Maintain backup of documents.
- Ensure document security and confidentiality.
ISO Management System
Support implementation and maintenance of:
- ISO 9001
- ISO 14001
- ISO 45001
- Internal IMS procedures
- Process documentation
- Work Instructions
- Formats
- Checklists
- Records
- Process Flow Charts
Compliance Monitoring
- Conduct departmental document verification.
- Check document completeness.
- Verify records maintained by departments.
- Ensure documentation compliance during audits.
- Prepare audit files.
Dashboard & MIS
Prepare and maintain dashboards for:
- SOP implementation status
- Department-wise compliance
- Pending approvals
- Internal audit observations
- CAPA status
- Training completion
- Document revision status
- Action tracker
- Monthly compliance score
- IMS performance indicators
Generate daily, weekly, and monthly MIS reports for management.
Internal Audit Support
- Coordinate internal audits.
- Collect department records.
- Maintain audit evidence.
- Track audit findings.
- Follow up on corrective actions.
- Maintain audit closure reports.
Cross Functional Coordination
Coordinate with:
- Production
- Quality
- HR
- Maintenance
- EHS
- Stores
- Purchase
- Finance
- Administration
- Projects
to ensure documentation is updated and standardized.
Continuous Improvement
- Identify documentation gaps.
- Improve document formats.
- Standardize templates.
- Improve document retrieval efficiency.
- Support Kaizen and process improvement initiatives.
- Promote a documentation-driven work culture.
Required Skills
- Excellent documentation skills
- Strong MS Excel knowledge
- Dashboard preparation
- MIS reporting
- SOP writing
- Good written English
- File management
- Version control
- Attention to detail
- Strong follow-up skills
- Excellent coordination skills
- Time management
- Record maintenance
- Ability to work independently
Software Knowledge
Preferred experience with:
- Microsoft Excel (Advanced)
- Microsoft Word
- PowerPoint
- Google Workspace
- Document Management Systems (DMS)
- ERP systems (preferred)
- Zoho (preferred)
- SharePoint (added advantage)
Preferred Qualification
- Any Graduate
- Diploma or Degree in Engineering (preferred)
- B.Sc / B.Com / BBA graduates with documentation experience are also encouraged to apply.
Experience
Minimum 4 years in ISO documentation, quality systems, or compliance.
Preferred Industry
- Manufacturing
- Plastic Recycling
- Polymer
- Chemical
- Process Industry
- Automotive
- Engineering
- FMCG Manufacturing
Key Performance Indicators (KPIs)
- 100% document version control accuracy
- 100% SOP availability for all critical processes
- Timely completion of document revisions
- On-time MIS submission
- Internal audit readiness
- Zero document-related audit non-conformities
- Dashboard accuracy and timely updates
- Corrective action closure within target timelines
- Department-wise SOP compliance improvement
- Document retrieval time within established standards
Candidate Profile
The ideal candidate should be systematic, process-oriented, highly organized, and passionate about documentation excellence. They should proactively follow up with departments, ensure SOP compliance, maintain accurate records, and support JC Global's objective of building a world-class, audit-ready manufacturing organization with a strong culture of standardization and continuous improvement.
Pay: From ₹25,000.00 per month
Work Location: In person
