Accounts & Administration Executive
Department:
Accounts & Administration
Reporting To:
Principal / School Management
Location:
School Campus
Employment Type:
Full-Time
Job Summary
The Accounts & Administration Executive will be responsible for managing the school's day-to-day accounting activities, fee management, financial record keeping, vendor coordination, and administrative operations. The role requires strong organizational skills, attention to detail, and the ability to maintain confidentiality while ensuring smooth functioning of school administrative and financial processes.
Key Responsibilities
Accounts Responsibilities
- Manage student fee collection, fee records, and reconciliation.
- Generate fee receipts and maintain accurate fee-related documentation.
- Prepare and maintain daily cash and bank transaction records.
- Process vendor bills, invoices, and payments.
- Assist in payroll processing and salary-related documentation.
- Maintain records of employee reimbursements and advances.
- Prepare monthly financial reports and MIS reports.
- Coordinate with auditors and provide necessary financial documents.
- Ensure compliance with statutory requirements, including PF, ESIC, PT, TDS, and other applicable regulations.
Administration Responsibilities
- Handle procurement of stationery, housekeeping, and other school supplies.
- Maintain inventory records and asset registers.
- Coordinate with vendors, service providers, and maintenance agencies.
- Manage office administration and support day-to-day school operations.
- Maintain employee records and administrative documentation.
- Assist in admission-related documentation and record management.
- Coordinate transportation, housekeeping, security, and facility management activities.
- Draft official letters, notices, circulars, and correspondence as required.
- Support management during school events, inspections, and audits.
Documentation & Compliance
- Maintain accurate records of all financial and administrative transactions.
- Ensure proper filing and safekeeping of confidential documents.
- Assist in preparation of reports required by management and regulatory authorities.
- Ensure adherence to school policies and procedures.
Required Qualifications
- Bachelor's Degree in Commerce (B.Com), Accounting, Finance, Business Administration, or related field.
- Additional certification in Accounting or Administration will be an advantage.
Experience
- 2–5 years of experience in Accounts and Administration.
- Experience in a school or educational institution preferred.
Technical Skills
- Good knowledge of MS Office (Excel, Word, PowerPoint).
- Knowledge of payroll processing and statutory compliance.
Key Competencies
- Strong numerical and analytical skills.
- Excellent organizational and time-management abilities.
- Good communication and interpersonal skills.
- Attention to detail and accuracy.
- Ability to maintain confidentiality and professionalism.
Problem-solving and multitasking skills.
Pay: ₹12,000.00 - ₹19,000.00 per month
Benefits:
Work Location: In person
