Senior Executive Assistant
Location: Bangalore, Karnataka (Hybrid)
Contract Duration: 24 Months
Employment Type: Contract
Key Responsibilities
Executive Support
- Manage complex calendars, prioritize meetings, and resolve scheduling conflicts.
- Handle executive communications and correspondence professionally.
- Prepare presentations, reports, briefing documents, and executive summaries.
- Support leadership in managing departmental priorities and operational activities.
Meeting & Event Coordination
- Organize leadership meetings, board reviews, town halls, and off-site events.
- Prepare agendas, meeting materials, minutes, and action trackers.
- Coordinate follow-up actions and ensure timely completion of commitments.
Travel & Expense Management
- Coordinate domestic and international travel arrangements.
- Manage visa processing, accommodation bookings, transportation, and itineraries.
- Prepare and reconcile expense reports accurately and on time.
Operational & Administrative Management
- Track departmental KPIs, reports, and operational metrics.
- Maintain filing systems, documentation, and records management.
- Support process improvements and administrative efficiency initiatives.
- Coordinate with internal and external stakeholders on behalf of leadership.
Confidentiality & Stakeholder Management
- Handle sensitive business, financial, HR, and legal information with discretion.
- Act as a liaison between executives, business teams, customers, and partners.
- Maintain professional communication across all levels of the organization.
Required Skills
- 5–10 years of experience as an Executive Assistant, Senior Executive Assistant, Executive Coordinator, or Administrative Manager.
- Advanced proficiency in Microsoft Office Suite (Excel, PowerPoint, Word, Outlook).
- Strong calendar management and executive scheduling experience.
- Excellent written and verbal communication skills.
- Experience coordinating leadership meetings, travel, and executive events.
- Strong organizational, multitasking, and problem-solving abilities.
- Ability to work independently with minimal supervision.
Preferred Qualifications
- Bachelor's Degree in Business Administration or a related field.
- Experience supporting C-suite executives or senior leadership teams.
- Exposure to travel and expense management tools.
- Experience in multinational organizations or global business environments
Pay: ₹60,000.00 - ₹65,000.00 per month
Work Location: In person
