JOB DESCRIPTION – EXECUTIVE ASSISTANT TO MANAGING DIRECTOR
Company: Roswalt Buildcon Private Limited
Position: Executive Assistant to Managing Director (MD)
Department: Executive Office
Reporting To: Managing Director
Location: Santacruz West, Mumbai (Relocation to Oshiwara Office after 3 months)
Industry: Real Estate / Construction
Employment Type: Full-Time
Working Days: Monday to Saturday (6 Days)
Experience Required: 8–15 Years
About the Company
Roswalt Buildcon Private Limited is a leading real estate and construction company specializing in high-rise residential developments. The company is committed to quality construction, timely project delivery, operational excellence, and customer satisfaction.
Job Summary
The Executive Assistant to the Managing Director will provide high-level administrative and strategic support to the MD by managing schedules, coordinating meetings, handling confidential communications, following up on key business initiatives, and ensuring smooth execution of day-to-day executive operations. The role requires exceptional organizational skills, confidentiality, business acumen, and the ability to coordinate with internal and external stakeholders.
Key Responsibilities
- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, including preparing agendas, presentations, and meeting materials.
- Attend meetings with the MD, prepare Minutes of Meeting (MOM), and ensure timely follow-up on action points.
- Coordinate with department heads and project teams to track progress on assigned tasks.
- Monitor deadlines and ensure timely completion of commitments assigned by the MD.
- Draft professional emails, letters, reports, presentations, and business correspondence.
- Handle confidential documents and sensitive business information with complete discretion.
- Screen calls, visitors, and correspondence on behalf of the MD.
- Prepare MIS reports, executive summaries, and management dashboards.
- Coordinate with consultants, vendors, clients, government authorities, and external stakeholders whenever required.
- Maintain records of important documents, contracts, agreements, and approvals.
- Assist in planning business reviews, management meetings, presentations, and corporate events.
- Conduct research, compile information, and prepare reports to support management decision-making.
- Manage travel bookings, accommodation, reimbursements, and expense records.
- Ensure effective communication between the Managing Director and all departments.
- Perform additional assignments as directed by the Managing Director.
Required Qualifications
- Bachelor's Degree in Business Administration, Commerce, Management, or a related field.
- MBA or equivalent qualification will be preferred.
Experience
- 8–15 years of experience as an Executive Assistant, Executive Secretary, or Executive Coordinator supporting senior leadership.
- Experience in the Real Estate, Construction, Infrastructure, or Manufacturing industry will be preferred.
Required Skills
- Excellent verbal and written communication skills.
- Strong interpersonal and stakeholder management abilities.
- Outstanding organizational and time management skills.
- Ability to handle multiple priorities under tight deadlines.
- High level of confidentiality and professionalism.
- Strong analytical and problem-solving skills.
- Excellent follow-up and coordination abilities.
- Proficiency in Microsoft Excel, Word, PowerPoint, Outlook, and Google Workspace.
- Experience with ERP systems and management reporting will be an added advantage.
Preferred Candidate Profile
- Mature, proactive, and detail-oriented professional.
- Strong decision-making and coordination skills.
- Ability to work independently with minimal supervision.
- Professional appearance and excellent etiquette.
- Flexible to work beyond regular office hours whenever business demands.
- Ability to manage confidential and high-priority assignments effectively.
Key Performance Indicators (KPIs)
- Timely management of the MD's calendar and appointments.
- Accuracy and timeliness of Minutes of Meeting (MOM) and follow-up actions.
- Effective coordination across departments.
- Timely completion of assigned tasks and projects.
- Quality of executive reports and presentations.
- Responsiveness to business requirements.
- Confidential handling of sensitive information.
- Overall support to the Managing Director in achieving business objectives.
Job Type: Full-time
Pay: ₹20,000.00 - ₹50,000.00 per month
Application Question(s):
- What is your current salary?
- what is your expected salary?
- What is your notice period?
- What is your current location?
- Can you join us on an immediate basis?
- Are you comfortable working from our Santacruz office?
- The office timing is 10:30 AM to 6:30 PM, six days a week. Are you comfortable with this schedule?
- Initially based at Santacruz, with relocation to Oshiwara after a few months, is that ok?
Education:
Experience:
- executive Assistant: 2 years (Required)
Location:
- Oshiwara, Mumbai, Maharashtra (Required)
Work Location: In person
