Job Description – Executive Assistant
Position: Executive Assistant
Department: Executive Office
Employment Type: Full-Time
Location: Ludhiana
Job Summary
We are looking for a highly organized, proactive, and result-oriented Executive Assistant to provide strategic and operational support to senior leadership. The role requires effective coordination across all business functions, ensuring seamless execution of key initiatives, management reviews, and organizational priorities.
The Executive Assistant will be responsible for driving cross-functional coordination, tracking strategic projects, preparing business reports and presentations, managing executive communication, and ensuring timely follow-up on key deliverables. The ideal candidate should possess excellent documentation, analytical, and communication skills, along with proficiency in AI productivity tools and business applications.
Key Roles & Responsibilities
- Coordinate with cross-functional teams to ensure smooth execution of business initiatives and management directives.
- Track key business projects, action items, and strategic priorities, ensuring timely completion.
- Prepare and maintain MIS reports, dashboards, business presentations, and executive summaries.
- Draft professional business documents, reports, SOPs, policies, meeting minutes (MoM), and official correspondence.
- Conduct follow-ups with internal stakeholders to ensure adherence to timelines and commitments.
- Support management during business reviews, board meetings, and leadership discussions.
- Analyze business data and prepare reports to support strategic decision-making. Coordinate with external stakeholders, clients, vendors, and business partners whenever required.
- Maintain confidentiality of sensitive business information and executive communications.
- Identify opportunities for process improvement and operational efficiency.
- Utilize AI productivity tools to enhance documentation, research, reporting, and workflow automation.
- Perform any additional responsibilities assigned by the management.
Skills & CompetenciesBusiness Skills:
- Business Coordination
- Project Management
- MIS Reporting
- Business Documentation
- Presentation Development
- Business Communication
Technical Skills:
- Microsoft Excel (Advanced)
- Microsoft PowerPoint
- Microsoft Word
- Google Workspace
- ERP Systemm
- AI Productivity Tools (ChatGPT, Microsoft Copilot, Gemini, etc.)
Behavioural Competencies:
- High Ownership & Accountability
- Strong Follow-up Skills
- Excellent Planning & Organizational Skills
- Attention to Detail
- Professional Communication
- Analytical Thinking
- Confidentiality & Integrity
- Ability to Work Independently
Educational Qualification:
MBA / BBA / B.Com / Engineering / Healthcare Management or equivalent qualification from a recognized institution.
Experience:
- 1–3 years of experience in Executive Assistance, Project Coordination, Business Operations, or Management Support.
- Prior experience in Retail, Healthcare, Pharmaceuticals, FinTech, or Multi-location Business Operations will be preferred
- Preferred Candidate Profile:
- Dynamic, proactive, and self-driven professional with strong execution capabilities.
- Excellent business writing and documentation skills.
- Strong command of MS Office and AI-enabled productivity tools.
- Ability to manage multiple priorities in a fast-paced environment.
- Excellent interpersonal, coordination, and stakeholder management skills.
- High level of professionalism, discretion, and integrity.
- Strong analytical mindset with the ability to convert data into actionable insights.
Why Join Us?
- Opportunity to work closely with senior leadership on strategic business initiatives.
- Exposure to cross-functional business operations and decision-making.
- Collaborative and growth-oriented work environment.
- Continuous learning and professional development opportunities.
- Competitive compensation with excellent career growth prospects.
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
- Cell phone reimbursement
- Provident Fund
Work Location: In person
