Executive – Accounts and Administration
Organization: Navjyoti India Foundation
Location: Navjyoti RMTI Office, Naya Gaon, Dhumaspur Road, near Bhondsi Jail, Sohna Block,Gurugram, Haryana – 122102
Type: Full-Time
Salary: Up to INR 45,000 per month
Joining: Immediate
About Navjyoti India Foundation
Navjyoti India Foundation is a non-profit organization established in 1988 by 16 serving Delhi Police officers under the leadership of Kiran Bedi, India’s first woman IPS officer.The organization works on the mission of crime prevention through welfare policing and has beenworking with underserved communities for more than 38 years.
Programs focus on:
- Child Education
- Women Empowerment
- Skill Development for Youth
- Livelihood Promotion
- Rural & Community Development
- Environment Initiatives
Position Summary
The Executive – Accounts and Administration will be responsible for project accounting, financial monitoring, administrative coordination, and recruitment support for various organizational programs.The role requires maintaining financial accuracy, ensuring compliance, monitoring stock and stipend records, coordinating with project teams, and supporting smooth administrative and recruitment processes.
Key Responsibility Areas (KRAs)
- Accounting & Financial Management: Maintain daily accounts in Tally/Excel, verify bills and vouchers, prepare monthly BRS and MIS by the 5th, support TDS compliance, maintain project-wise accounts, and monitor receivables/payables.
- Stock & Inventory Management: Conduct monthly physical verification, reconcile stock and asset records, promptly resolve discrepancies, and submit quarterly inventory reports.
- Stipend Verification: Verify stipend sheets, beneficiary details, bank information, stock records, and supporting documents before each payment cycle.
- Recruitment Support: Assist with job postings, candidate screening, interview coordination, recruitment records, and onboarding documentation.
- Salary & Wage Administration: Maintain payroll records; calculate salaries, wages, and deductions; support timely disbursement; and ensure PF, ESI, and TDS compliance.
- Procurement & Disposal: Obtain quotations, coordinate purchases, maintain vendor and procurement records, monitor payments, and facilitate disposal of obsolete goods as per policy.
- Facilities Management: Coordinate maintenance, housekeeping, security, office supplies, and logistical arrangements for meetings and training programmes.
- Records Management: Maintain, classify, retrieve, and archive office and project records, ensuring complete documentation for audits and compliance.
- Travel & Transport: Arrange official travel and accommodation, maintain travel-expense records, review vehicle logbooks, and coordinate vehicle maintenance and cost-effective usage.
Qualifications and Experience
- Bachelor’s/Master’s degree in Commerce or Accounting.
- 2–4 years’ experience in accounts and administration, preferably in an NGO.
- Proficiency in Tally and MS Excel.
- Understanding of project accounting, donor reporting, payroll and financial documentation.
Key Skills
Financial accuracy, documentation, reporting, coordination, follow-up, time management, multitasking and effective communication.
Job Requirements
- Must own a two-wheeler for official field visits.
- Willingness to work at the Nayagaon, Gurugram project site.
- Availability to visit the Head Office at Karala, Delhi, once a week or as required.
Benefits
- Health insurance
- Provident Fund
- Leave encashment
How to Apply
Send CV to: [email protected]
Pay: ₹35,000.00 - ₹45,000.00 per month
Benefits:
- Health insurance
- Leave encashment
- Provident Fund
Application Question(s):
- Have you carefully read and understood the Job Summary, Key Responsibilities, and Job Requirements before applying for this role? (Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Are you comfortable with the roles and responsibilities mentioned in the JD?(Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Do you have experience in accounting work?(Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Do you have experience in administrative work?(Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Do you have hands-on experience in Tally?(Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Have you worked on Bank Reconciliation, MIS reporting, or financial documentation? (Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Do you have experience working in an NGO or project-based accounting?(Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Are you comfortable handling multiple responsibilities (Accounts + Admin + Recruitment Support)? (Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Are you willing to work from Nayagaon, Gurugram (Sohna Block)? (Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Are you comfortable traveling to Head Office (Karala, Delhi) once a week? (Please answer Yes or No; leaving this blank means we cannot shortlist you.)
- Do you have a personal two-wheeler for official visits? (Please answer Yes or No; leaving this blank means we cannot shortlist you.)
Work Location: In person
