Job Summary:
The Admin cum Finance Officer will manage administrative functions and oversee financial operations within the organization. This role involves ensuring efficient office operations, maintaining accurate financial records, and supporting the organization's financial health and compliance. The ideal candidate will be detail-oriented, organized, and adept at multitasking.
Key Responsibilities:
Administrative Duties:
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Manage day-to-day office operations, including ordering supplies, maintaining office equipment, and coordinating maintenance.
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Handle correspondence, including emails, phone calls, and mail.
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Schedule and coordinate meetings, appointments, and travel arrangements for staff.
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Maintain and organize physical and digital files and records.
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Assist in the preparation of reports, presentations, and other documents.
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Ensure the office environment is clean, safe, and conducive to productivity.
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Finance Duties:
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Maintain and update financial records, including ledgers, invoices, and receipts.
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Process accounts payable and receivable, ensuring timely payments and collections.
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Reconcile bank statements and monitor cash flow.
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Prepare financial statements, reports, and summaries for management review.
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Assist with budgeting, financial forecasting, and financial planning.
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Ensure compliance with financial policies, procedures, and regulations.
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Prepare and assist with the filing of tax documents and compliance reports.
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Support Functions:
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Assist in payroll preparation and ensure accurate and timely disbursement.
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Provide support during financial audits and prepare necessary documentation.
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Liaise with external auditors, banks, and financial institutions as required.
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Assist with grant management and financial reporting for funded projects.
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Contribute to process improvements and efficiency enhancements in financial and administrative operations.
Qualifications:
Education:
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Bachelor’s / Master degree in Finance, Accounting, Business Administration, or a related field preferred.
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Experience:
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Minimum of 2 to 3 years of experience in an administrative and finance role.
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Experience in a similar role within a non-profit or corporate environment is a plus.
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Skills and Competencies:
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Strong organizational and multitasking abilities.
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Excellent communication and interpersonal skills.
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Proficiency in accounting software (e.g., QuickBooks, Xero) and Microsoft Office Suite.
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Attention to detail and a high degree of accuracy.
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Knowledge of bookkeeping, accounting principles, and financial regulations.
Additional Requirements:
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Ability to work independently and as part of a team.
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Strong problem-solving skills and analytical abilities.
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Willingness to take on additional responsibilities as needed.
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Ability to handle sensitive information with confidentiality.
Benefits:
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Competitive salary commensurate with experience.
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Comprehensive health, dental, and vision insurance.
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Paid time off and holidays.
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Opportunities for professional development and career growth.
