Job Title: Accounts & Administration Executive (US Collections)
Company: Flynaut
Location: NIBM, Pune
Shift Timing: Late Afternoon to Midnight (aligned with US business hours)
Job Summary
Flynaut is seeking a detail-oriented and proactive Accounts & Administration Executive to manage accounts receivable, US client collections, invoicing, payment follow-ups, and administrative operations. The role requires regular interaction with US-based clients to ensure timely collection of outstanding payments while maintaining accurate financial records and supporting day-to-day administrative activities.
Key ResponsibilitiesAccounts Receivable & Collections
- Manage end-to-end accounts receivable processes.
- Generate and share invoices with US clients.
- Monitor outstanding receivables and maintain aging reports.
- Follow up with clients via email and calls regarding overdue payments.
- Resolve billing discrepancies and payment-related queries.
- Coordinate with sales, project, and finance teams to ensure smooth payment collections.
- Reconcile customer accounts and maintain collection records.
- Prepare weekly and monthly collection status reports.
- Track payment commitments and ensure timely closure.
Accounting Support
- Record receipts and update accounting systems.
- Assist in bank reconciliations and financial documentation.
- Maintain accurate records of invoices, payments, and client communications.
- Support month-end and year-end accounting activities.
Administration
- Handle routine administrative and office coordination tasks.
- Maintain company records, contracts, and documentation.
- Coordinate with vendors and service providers when required.
- Support management with reports, MIS, and operational activities.
- Ensure compliance with company policies and documentation standards.
Required Skills & Qualifications
- Bachelor's degree in Commerce, Accounting, Finance, or related field.
- 2–5 years of experience in Accounts Receivable, Collections, Accounting, or Administration.
- Experience handling international/US client collections preferred.
- Strong understanding of invoicing, payment reconciliation, and receivables management.
- Excellent written and verbal communication skills in English.
- Proficiency in MS Excel, Google Sheets, and accounting software.
- Strong follow-up, negotiation, and client management skills.
- Ability to work independently during US business hours.
Preferred Qualifications
- Experience in IT services or software industry.
- Familiarity with QuickBooks, Zoho Books, Xero, or similar accounting tools.
- Knowledge of US invoicing and payment processes.
Working Hours
- Late Afternoon to Early Midnight (US overlap shift)
- Availability to communicate with US clients through calls and emails during their business hours.
Key Performance Indicators (KPIs)
- Collection efficiency and reduction in outstanding receivables.
- Timely invoice generation and payment follow-up.
- Accuracy of financial records and reconciliations.
- Client response and issue resolution turnaround time.
- Administrative process efficiency and compliance.
Employment Type: Full-Time
Department: Finance & Administration
Pay: ₹20,000.00 - ₹40,000.00 per month
Work Location: In person
