Primary Purpose: We are seeking a highly organized and detail-oriented individual to join our team as a Stores Officer/In-charge for our procurement department in the dairy plant. The Stores Officer will be responsible for efficient and effective management of all procurement-related activities within the organization.
Key Accountabilities/Activities:
Procurement Planning and Execution:
- Collaborate with the procurement team to develop procurement plans based on the organization's requirements.
- Coordinate with internal stakeholders to identify procurement needs and ensure timely procurement of goods and services.
- Execute procurement processes in accordance with company policies and procedures.
Vendor Selection and Management:
- Identify potential vendors and suppliers, conduct vendor evaluations, and maintain a database of approved vendors.
- Source and negotiate with vendors to obtain competitive pricing, favorable terms, and high-quality products/services.
- Establish and maintain strong relationships with vendors to ensure timely delivery and resolve any issues that may arise.
Purchase Order Processing:
- Generate purchase orders based on approved requisitions and ensure accuracy of order details.
- Monitor purchase order status, follow up with vendors on delivery schedules, and resolve any discrepancies or delays.
- Coordinate with receiving department to ensure timely receipt and inspection of ordered items.
Inventory Management:
- Maintain accurate records of inventory levels, track stock movements, and monitor stock replenishment requirements.
- Conduct regular stock counts and reconcile physical inventory with system records.
- Optimize inventory levels to minimize stockouts and excess inventory, ensuring efficient utilization of working capital.
Documentation and Record-Keeping:
- Maintain comprehensive documentation and records of procurement transactions, including purchase orders, invoices, and contracts.
- Ensure all procurement-related documents are properly filed and easily retrievable.
- Prepare regular reports on procurement activities, vendor performance, and inventory status.
Compliance and Quality Assurance:
- Ensure compliance with procurement policies, procedures, and relevant regulatory requirements.
- Collaborate with quality assurance team to establish and maintain quality standards for procured goods and services.
- Conduct periodic audits to ensure adherence to procurement processes and identify areas for improvement.
Team Collaboration:
- Work closely with cross-functional teams, including finance, production, and logistics, to ensure smooth procurement processes and timely delivery of materials.
- Provide support and guidance to procurement team members, fostering a collaborative and productive work environment.
Work Relations: Internal:
- Reporting Purchase Officer for all Functional as well as administrative purposes.
- Second level reporting to COO
- Interface with Production, Quality Control Team, Maintenance, and Procurement teams
- Interface with HR teams.
External:
- Interface with various clients, suppliers, regulatory agencies, Service Providers.
Pay: ₹500,000.00 - ₹600,000.00 per year
Benefits:
- Health insurance
- Life insurance
- Paid sick time
- Paid time off
- Provident Fund
Work Location: In person
