Here's a professionally structured Job Description suitable for recruiting a senior Accounts Manager for a large educational institution.
Job Description – Accounts Manager
Position
Accounts Manager
Department
Finance & Accounts
Reporting To
Chief Financial Officer / Director – Finance / Management
Location
College Campus
Position Summary
The Accounts Manager will be responsible for end-to-end financial management of the institution, ensuring accuracy in accounting, statutory compliance, treasury management, fee collection, payroll, financial reporting, and stakeholder coordination. The role requires complete ownership of the Accounts & Finance function and leadership of a team to ensure efficient financial operations while supporting the strategic objectives of the institution.
This is a leadership role requiring strong expertise in accounting, taxation, educational institution finance, compliance, ERP systems, and stakeholder management.
Key Responsibilities
1. Student Fee Management & Revenue Collection
- Oversee end-to-end student fee collection processes.
- Ensure timely fee collection and follow-up on outstanding dues.
- Manage and monitor the Fee Management ERP system.
- Reconcile fee collections with bank receipts and accounting records.
- Coordinate with students, parents, admission teams, and academic departments regarding fee-related matters.
2. Accounting & Financial Control
- Ensure accurate maintenance of books of accounts in Tally ERP.
- Supervise day-to-day accounting operations.
- Review journal entries, ledgers, reconciliations, and financial records.
- Ensure correctness and completeness of financial transactions.
- Maintain strong internal financial controls and accounting discipline.
3. Vendor Management & Payments
- Verify vendor bills and supporting documents.
- Ensure timely processing of vendor payments.
- Review purchase orders, invoices, and payment approvals.
- Draft and review vendor agreements, payment terms, and commercial conditions.
- Maintain healthy vendor relationships while ensuring compliance with institutional policies.
4. Payroll & Employee Compensation
- Manage monthly payroll processing.
- Ensure statutory deductions and salary disbursement accuracy.
- Administer annual increments and salary revisions.
- Assist management in salary structuring and compensation planning.
- Coordinate employee benefit administration including gratuity and other statutory obligations.
5. Statutory & Regulatory Compliance
Ensure timely compliance with all applicable laws including:
- Income Tax
- Tax Deducted at Source (TDS)
- Employee Provident Fund (EPF)
- Employee State Insurance (ESIC)
- Professional Tax (where applicable)
- Gratuity
- Labour law compliances
- Income Tax Audit
- Statutory audits
- Internal audits
Additional responsibilities include:
- Preparing schedules and documentation for auditors.
- Assisting during Income Tax assessments and departmental proceedings.
- Coordinating with statutory authorities and consultants.
- Ensuring zero non-compliance and timely statutory filings.
6. Treasury & Cash Flow Management
- Manage institutional cash flows.
- Prepare daily, weekly, and monthly cash flow statements.
- Forecast fund requirements.
- Optimize liquidity and working capital.
- Monitor bank balances and fund utilization.
7. Banking & Stakeholder Coordination
- Liaise with banks for day-to-day banking operations.
- Coordinate loan documentation, bank guarantees, and banking facilities as required.
- Maintain effective relationships with:
- Students
- Parents
- Vendors
- Banks
- Auditors
- Consultants
- Government authorities
- Internal departments
8. MIS & Management Reporting
Prepare periodic reports for Top Management including:
- Cash Flow Reports
- Monthly MIS
- Budget vs Actual Analysis
- Revenue Collection Reports
- Department-wise Financial Reports
- Expense Analysis
- Financial Dashboards
- Management presentations for strategic decision-making.
9. Institutional Governance & Committee Support
- Advise various academic and administrative committees on financial and accounting matters.
- Ensure accounting compliance in institutional decision-making.
- Support finance-related policy formulation.
10. Accreditation & Regulatory Reporting
Represent the Finance Department during inspections and accreditation visits by:
- NBA
- NAAC
- UGC
- Other statutory and regulatory bodies
Prepare financial reports, utilization statements, compliance reports, and supporting documentation required by accreditation agencies.
11. Taxation & Government Representation
- Represent the institution before Income Tax authorities.
- Prepare replies, submissions, reconciliations, and supporting documentation.
- Coordinate assessments, notices, and hearings with tax consultants.
- Ensure timely resolution of taxation matters.
12. Team Leadership
- Lead, mentor, and supervise a team of approximately five finance professionals.
- Allocate responsibilities and monitor departmental performance.
- Build a culture of accountability, compliance, and continuous improvement.
- Conduct performance reviews and training initiatives.
Key Performance Indicators (KPIs)
- Accuracy of financial statements
- Timely completion of statutory compliances
- Fee collection efficiency
- Payroll accuracy
- Timeliness of vendor payments
- Cash flow management effectiveness
- Audit observations and closure
- Accuracy of MIS reporting
- ERP and Tally data integrity
- Team productivity and process improvements
- Stakeholder satisfaction
- Compliance with accreditation requirements
Required Qualifications
- MBA (Finance)
- M.Com
- CMA
- CA (Inter)
- Equivalent postgraduate qualification in Finance/Accounting
Experience
- 5–8 years of progressive experience in Finance & Accounts.
- Minimum 2–5 years in a managerial role.
- Experience in educational institutions, universities, colleges, hospitals, or large service organizations is highly preferred.
- Experience handling organizations with annual turnover of ₹75–₹200 Crore will be an added advantage.
Technical Skills
- Advanced knowledge of Tally ERP.
- Experience with Educational ERP/Fee Management Systems.
- Strong knowledge of Indian Accounting Standards and accounting principles.
- Income Tax and TDS compliance.
- EPF, ESIC, Gratuity, and Labour Law compliance.
- Payroll management.
- Financial planning and cash flow management.
- Budgeting and MIS reporting.
- Advanced Microsoft Excel.
- Financial analysis and reporting.
- Internal controls and audit coordination.
Core Competencies
- Leadership and people management
- High integrity and ethical standards
- Strong analytical and problem-solving ability
- Attention to detail
- Excellent communication and interpersonal skills
- Decision-making capability
- Planning and organizational skills
- Stakeholder management
- Time management
- Ability to work under deadlines
- Process improvement orientation
Preferred Attributes
- Experience in higher education finance.
- Exposure to ERP implementation and process automation.
- Experience handling statutory inspections and accreditation agencies.
- Ability to interact confidently with senior management, auditors, tax authorities, banks, and regulatory bodies.
- Strong understanding of institutional governance and compliance frameworks.
Overall Responsibility
The Accounts Manager shall assume complete ownership of the Finance & Accounts function, ensuring robust financial controls, statutory compliance, efficient revenue management, treasury operations, stakeholder coordination, and timely management reporting while supporting the institution's long-term financial sustainability and governance.
Pay: ₹60,000.99 - ₹70,000.35 per month
Work Location: In person
