Job Title: Purchase Executive
Experience: 2+ Years
Industry: Solar EPC / Renewable Energy
Qualification: B.Tech / Diploma in Electrical / Mechanical / Civil Engineering
We are looking for a Purchase Executive with 2+ years of experience in the solar industry to manage procurement, documentation, and payment coordination for solar power projects. The candidate should be capable of handling complete purchase cycles, maintaining records, and ensuring smooth coordination between vendors, accounts, and project teams.
Key Responsibilities
- Handle end-to-end procurement of solar project materials such as Cables, SCB, Earthing materials, Lightning Protection System, Fasteners, Junction Boxes, Electrical Consumables, and other BOS items.
- Collect quotations, prepare comparative statements, and finalize vendors based on cost, quality, and delivery timelines.
- Prepare Purchase Orders (POs) and follow up for order confirmations.
- Maintain and update all procurement-related documents including BOQ, BOM, POs, invoices, delivery challans, LR copies, test certificates, warranty documents, and inspection reports.
- Coordinate with vendors for dispatch schedules and delivery tracking.
- Prepare material tracking sheets and update delivery status regularly.
- Process vendor invoices and verify against PO and delivery details.
- Enter payment requests, advance payments, and balance payments in ERP/Excel.
- Coordinate with accounts for payment processing and vendor reconciliation.
- Maintain payment records, outstanding reports, and credit note tracking.
- Follow up for pending documents such as e-way bills, tax invoices, test reports, and compliance certificates.
- Support project teams with required procurement documents during execution.
- Maintain proper filing and documentation for audits and internal approvals.
- Develop and maintain vendor database and alternate vendor sources.
Required Skills
- Strong knowledge of solar EPC materials and procurement processes.
- Good understanding of purchase documentation and payment workflows.
- Experience in invoice verification and payment entry management.
- Knowledge of MS Excel, ERP systems, and procurement MIS.
- Good coordination with vendors, accounts, and site teams.
- Strong follow-up and negotiation skills.
KPIs
- Timely procurement and delivery.
- Accurate documentation and record maintenance.
- On-time payment processing.
- Vendor compliance and document collection.
- Material availability as per project schedule.
Pay: Up to ₹300,000.00 per year
Benefits:
- Health insurance
- Provident Fund
Work Location: In person
