Job Summary:
The HR Admin will provide essential administrative support to the HR department, focusing on vendor management, office supplies, housekeeping coordination, and recruitment-related activities. The ideal candidate will be highly organized, proactive, and efficient in handling day-to-day HR and office administration tasks.
Key Responsibilities:
- Vendor and Stationery Management:
- Manage relationships with stationery and office supply vendors.
- Monitor and maintain office supply inventory (stationery, printers, etc.), ensuring timely reordering.
- Negotiate with vendors to ensure cost-effective purchasing and timely deliveries.
- Housekeeping and Office Maintenance:
- Coordinate with housekeeping vendors to ensure cleanliness and orderliness of the office premises.
- Ensure office facilities are well-maintained, including restrooms, kitchens, and common areas.
- Liaise with vendors for any maintenance, repairs, or facility upgrades.
- Recruitment Support:
- Assist the HR team in posting job openings, coordinating interviews, and managing candidate communication.
- Maintain and update the recruitment database and track the hiring process.
- Organize and schedule interviews, assessments, and follow-up communications with candidates.
- Prepare and process new hire documentation for smooth onboarding.
- Employee Documentation and Records:
- Maintain and update employee records in HR software and physical files.
- Ensure that all employee documents (contracts, policies, performance reviews) are properly filed and accessible.
- HR Policy & Compliance Support:
- Assist in ensuring that all company policies and procedures are followed by employees.
- Support in maintaining legal compliance by organizing employee records, contracts, and mandatory paperwork.
- General HR Administrative Support:
- Provide general administrative support to the HR department, such as organizing meetings and scheduling HR-related events.
- Assist in preparing HR reports, presentations, and other documentation for internal use.
- Respond to employee queries related to office facilities, recruitment status, and policies.
- Miscellaneous Office Administration:
- Coordinate the logistical aspects of meetings, conferences, and employee events.
- Organize employee birthday celebrations, team-building events, and office parties.
- Handle other ad hoc administrative duties as required.
Skills:
- Strong organizational and multitasking abilities.
- Excellent communication skills (both written and verbal).
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
- Familiarity with HR software (HRIS, ATS) is a plus.
- Ability to manage vendor relationships and negotiate contracts.
- Strong attention to detail and ability to manage multiple priorities.
Job Types: Full-time, Fresher
Pay: ₹12,000.00 - ₹18,000.00 per month
Work Location: In person
