Job Summary
We are looking for a responsible and detail-oriented Store Keeper / Purchase Coordinator for our resort operations. The candidate will be responsible for managing inventory, coordinating daily purchases, monitoring stock levels, ensuring quality control, and supporting smooth operations for departments including Restaurant, Kitchen, Housekeeping, Engineering, and General Stores.
The ideal candidate should have experience in hospitality stores and purchasing, strong analytical skills, and knowledge of hotel software and Excel reporting.
Key ResponsibilitiesStore & Inventory Management
- Receive, inspect, and verify all incoming goods and materials
- Maintain proper stock records and inventory updates
- Ensure proper storage, labeling, and stock organization
- Monitor minimum and maximum stock levels to avoid shortages
- Conduct regular stock checks and physical inventory audits
- Ensure availability of operational supplies at all times
Purchase Coordination
- Handle daily purchases for restaurant, kitchen, housekeeping, engineering, and other departments
- Verify quantity, quality, freshness, and pricing of purchased goods
- Prepare and maintain price comparison analysis for vendors and suppliers
- Coordinate with suppliers for quotations, deliveries, and follow-ups
- Plan weekly and monthly purchases based on operational requirements and budget allocation
- Monitor market pricing and support cost-control initiatives
Restaurant & Kitchen Purchase Monitoring
- Monitor daily fresh purchases including groceries, vegetables, meat, seafood, and perishables
- Ensure proper quality standards and freshness of food products
- Prevent over-purchasing, wastage, and stock expiry issues
- Coordinate closely with Chef and F&B team for daily requirements
Reporting & Analysis
- Prepare daily, weekly, and monthly purchase and stock reports
- Maintain purchase tracker and consumption analysis reports in Excel
- Support management with budget monitoring and cost analysis
- Maintain proper filing of invoices, GRNs, and purchase documents
Requirements
- Previous experience in stores, inventory, or purchase department within hotel/resort industry preferred
- Knowledge of PMS or hotel software such as Hotsoft, IDS, Opera, or similar systems
- Strong MS Excel skills for reports and analysis
- Good organizational and record-keeping skills
- Attention to detail and strong follow-up ability
- Good communication and coordination skills
- Ability to work in a fast-paced hospitality environment
Preferred Skills
- Vendor management and negotiation skills
- Cost control and stock monitoring knowledge
- Understanding of hospitality operational requirements
- Basic accounting and documentation knowledge
Language
- Fluent English both written and speaking
- Malayalam, Hindi & Tamil preferred
Pay: ₹10,000.00 - ₹15,000.00 per month
Benefits:
Work Location: In person
