Job Description/ Role: Job Role
The role is responsible for managing end-to-end sales order processing from
receipt of orders to SAP entry, verification, MIS reporting, and
documentation. It ensures accurate, timely, and compliant processing of all
dealer/retailer orders, thereby supporting smooth sales and dispatch
operations.
Job Description and Key Responsibilities & Step-by-Step Process
A. Receiving Orders
Gujarat Orders: Receive orders from sales employees via
WhatsApp.
Out-of-State Orders: Receive orders through email
communication.
B. Verification of Dealer/Retailer
Verify dealer/retailer details in the system.
Check outstanding balance of dealer/retailer.
In case of debit/credit issues, confirm with Admin Manager before
processing further.
C. SAP Order Entry
Confirm customer code / party name in SAP (create new code &
party name if not available).
Search and select the correct party name.
Enter product details based on plant location (confirm with Admin
Manager, if required).
Apply applicable state-wise price list.
Add special instructions (if any).
Book and finalize the order in SAP.
D. Reporting & Documentation
Prepare and maintain MIS reports, including:
o State-wise order summary.
o Product-wise order summary.
Maintain proper documentation for administrative and
management purposes.
Prepare invoices as per company policy.
Desired Competencies Technical / Functional Skills & Competencies:
Hands-on experience with SAP order management.
Knowledge of sales order booking, invoicing, and documentation
processes.
Ability to verify dealer/retailer credit & outstanding balances.
Strong knowledge of MS Excel / MIS preparation.
Understanding of state-wise pricing and product codes.
Behavioral Competencies:
Accuracy and attention to detail.
Good communication and coordination skills.
Proactive in verifying discrepancies and escalating issues.
Strong sense of responsibility and discipline in documentation.
Ability to work under time-bound targets.
Education & Experience Educational Qualification:
Graduate in Commerce / Business Administration (preferred
B.Com / BBA).
SAP / ERP / Telly system certification or training will be an added
advantage.
Industry Experience:
Fresher –2 years of experience in Sales Order Processing / Order
Management / MIS / SAP entry in manufacturing, trading, or
distribution industries.
Prior experience in Agrochemicals / Chemicals / FMCG / Fertilizers
industry preferred.
Pay: ₹200,000.00 - ₹300,000.00 per year
Benefits:
- Paid sick time
- Provident Fund
Work Location: In person
