JOB DESCRIPTION – STORE INWARD EXECUTIVE
Job Title: Store Inward Executive
Department: Stores / Warehouse
Job Description:
A.Material Inward Management
- Receive materials from suppliers, vendors, and other company locations.
- Verify incoming materials against Purchase Orders (PO), Delivery Challans, invoices, and other supporting documents.
- Check material quantity, part number, description, specifications, and packaging condition.
- Ensure proper counting and physical verification of materials at the time of receipt.
- Record shortages, excess quantities, damaged materials, or discrepancies and immediately report them to the Store HOD.
- Prepare and process Material Inward / Goods Receipt documentation.
B. Quality Inspection Coordination
- Coordinate with the Quality Department for inspection and approval of incoming materials.
- Ensure materials requiring inspection are kept in the designated inspection/quarantine area.
- Do not move rejected or pending-inspection materials to regular stock without proper approval.
- Maintain records of accepted, rejected, and hold materials.
- Coordinate with Purchase, Quality, and suppliers regarding material discrepancies and rejections.
C. Documentation & Record Keeping
- Maintain inward registers and supporting documents.
- File Purchase Orders, Delivery Challans, invoices, GRNs, inspection reports, and other relevant documents.
- Maintain proper documentation for audit purposes.
- Ensure all inward transactions are traceable from receipt to final stock entry.
- Prepare daily and monthly inward reports as required by the Store HOD.
D. Material Handling & Storage
- Ensure received materials are properly labelled and identified.
- Coordinate with store personnel for shifting materials to designated storage locations.
- Follow proper FIFO/FEFO practices wherever applicable.
- Ensure proper segregation of raw materials, rejected materials, pending inspection materials, and approved stock.
- Maintain cleanliness and organized storage areas.
E. Coordination with Other Departments
- Coordinate with Purchase for pending deliveries and PO-related issues.
- Coordinate with Quality for material inspection and approval.
- Coordinate with Accounts for invoice/document discrepancies.
- Coordinate with Production regarding urgent material requirements.
- Coordinate with Dispatch/Stores for internal material movement wherever required.
F. Inventory Control
- Assist in maintaining accurate stock levels.
- Participate in periodic physical stock verification and cycle counting.
- Identify discrepancies between physical stock and system records.
- Report stock mismatches immediately to the Store HOD.
- Support internal and external inventory audits.
G. Safety & Compliance
- Follow company safety procedures while handling and storing materials.
- Ensure materials are stored safely to prevent damage or loss.
- Follow company SOPs, store policies, and documentation procedures.
- Maintain discipline and housekeeping within the inward/store area.
2. Daily Responsibilities
- Check scheduled material deliveries.
- Receive and physically verify incoming materials.
- Verify PO, invoice, and delivery challan details.
- Prepare inward/GRN documentation.
- Coordinate with Quality for inspection.
- Update ERP/system records.
- Arrange approved materials in designated locations.
- Report discrepancies, shortages, damages, and rejected materials.
- Maintain daily inward reports and registers.
3. Qualifications
- Graduate in any discipline, preferably B.Com/BBA or a relevant qualification.
- Diploma in Stores/Warehouse/Logistics will be an added advantage.
- 1–4 years of experience in stores, warehouse, inward, inventory, or material management.
- Experience in a manufacturing environment is preferred.
4. Required Skills
- Good knowledge of store and inward processes.
- Basic knowledge of inventory management.
- Good understanding of Purchase Orders, Delivery Challans, Invoices, and GRNs.
- Good knowledge of MS Excel and basic computer operations.
- Tally ERP/Inventory Management System knowledge is preferred.
Pay: ₹17,000.00 - ₹20,000.00 per month
Benefits:
Work Location: In person
