Location: Mohali, Punjab
Shift: US Shift (Night Shift)
Industry: Freight Brokerage / Logistics
Employment Type: Full-Time
Job Summary
We are seeking a detail-oriented and proactive Accounts Executive – AR & AP to join our Finance team supporting US-based freight brokerage operations. The ideal candidate will be responsible for managing Accounts Receivable (AR), Accounts Payable (AP), shipper and carrier credit evaluations, collections, vendor payments, account reconciliations, and maintaining accurate financial records. The role requires close coordination with operations, sales, and customers to ensure smooth financial processes and minimize credit risk.
Experience in the US transportation, logistics, or freight brokerage industry is highly preferred.
Key ResponsibilitiesAccounts Receivable (AR)
- Generate and process customer invoices accurately and on time.
- Monitor customer accounts and ensure timely collections.
- Follow up with customers regarding overdue invoices via email and phone.
- Resolve invoice discrepancies, billing issues, and payment disputes.
- Maintain AR aging reports and recommend appropriate collection actions.
- Apply customer payments and reconcile outstanding balances.
- Coordinate with operations and sales teams to ensure accurate billing.
Accounts Payable (AP)
- Verify and process carrier and vendor invoices.
- Match invoices with load details and supporting documentation.
- Ensure timely payments to carriers and vendors.
- Resolve invoice discrepancies with carriers and internal stakeholders.
- Reconcile vendor statements and maintain AP records.
- Prepare payment reports and maintain documentation for audits.
Credit Management
- Conduct credit checks and financial due diligence for new shippers and carriers before onboarding.
- Review credit reports, payment histories, business credentials, and financial risk indicators using approved credit reporting platforms and internal procedures.
- Recommend shipper and carrier credit approvals, credit limits, payment terms, or escalation based on risk assessment.
- Monitor existing customer and carrier credit profiles and recommend changes when required.
- Coordinate with sales, operations, and management to ensure compliance with company credit policies.
- Maintain documentation related to credit approvals, exceptions, and periodic reviews.
- Assist in minimizing financial exposure by identifying high-risk accounts and recommending appropriate risk mitigation measures.
General Accounting
- Perform daily, weekly, and monthly account reconciliations.
- Maintain accurate financial records and supporting documentation.
- Assist in month-end and year-end closing activities.
- Prepare financial and operational reports for management.
- Ensure compliance with company policies and accounting standards.
- Support internal and external audits.
- Collaborate with cross-functional teams to improve financial controls and operational efficiency.
Required Skills & Qualifications
- Bachelor's degree in Commerce (B.Com), Finance, Accounting, or a related field.
- 2–5 years of experience in Accounts Receivable, Accounts Payable, and credit management.
- Prior experience in the US Freight Brokerage, Logistics, or Transportation industry is highly preferred.
- Experience conducting shipper and carrier credit evaluations and approvals.
- Strong understanding of accounting principles, credit risk assessment, and collections.
- Proficiency in Microsoft Excel (Pivot Tables, VLOOKUP/XLOOKUP, formulas, and data analysis).
- Experience with accounting software, Transportation Management Systems (TMS), and credit reporting platforms is an advantage.
- Excellent analytical, decision-making, and problem-solving skills.
- Strong communication and negotiation skills.
- Ability to work independently in a fast-paced US operations environment.
- Willingness to work permanent US Night Shift.
Preferred Qualifications
- Experience with QuickBooks, McLeod, TruckMate, Axon, or similar accounting/TMS software.
- Knowledge of freight billing, carrier settlements, factoring companies, and customer payment processes.
- Familiarity with freight industry credit tools such as Ansonia, Creditsafe, RMIS, Highway, Carrier411, or similar platforms.
- Experience handling high-volume invoice processing, collections, and credit approvals.
Pay: ₹30,000.00 - ₹35,000.00 per month
Benefits:
- Paid sick time
- Paid time off
Work Location: In person
