Job Title: Time Officer
Department: Human Resources / Administration
Industry: Garment Manufacturing (Woven/Knits/Composite)
Location: Patravakkam, Chennai
Reports To: HR Manager
Job Summary:
The Time Officer is responsible for maintaining accurate employee attendance records, monitoring shift schedules, managing time-keeping systems, and ensuring timely input for payroll processing. This role is crucial in maintaining labor discipline and operational efficiency in the garment factory.
Key Responsibilities:1. Attendance Management
- Monitor and maintain daily attendance for all workers and staff.
- Record absenteeism, late arrivals, early departures, and overtime.
- Update attendance in software systems or manual registers.
2. Shift & Roster Management
- Prepare and manage worker shift rosters and ensure proper shift rotations.
- Monitor worker movement during shift changes and breaks.
- Coordinate with production and HR teams to align workforce availability.
3. Timekeeping System Maintenance
- Operate biometric, card swipe, or other time attendance systems.
- Ensure machines are functioning properly and data is syncing correctly.
- Troubleshoot issues related to attendance system errors.
4. Payroll Support
- Submit attendance data, OT hours, and leave records to the HR/Payroll team.
- Verify and cross-check time reports against production or floor records.
- Support the payroll process by ensuring cut-off dates are met accurately.
5. Leave and Absence Tracking
- Record and monitor casual leave, sick leave, paid leave, and unpaid leave.
- Assist employees with leave applications and maintain leave registers.
- Flag absenteeism or irregular patterns to HR for disciplinary action if needed.
6. Reporting & Documentation
- Prepare daily, weekly, and monthly attendance and overtime reports.
- Maintain employee in/out records and gate pass logs.
- Support HR audits by providing time and attendance documentation.
Qualifications & Skills:
- Minimum HSC / Graduate in any discipline (HR, Admin preferred).
- 5- 7 years of experience in attendance/time office work, preferably in a garments or manufacturing setup.
- Familiarity with attendance software (biometric, ERP, Excel-based systems).
- Basic computer knowledge – MS Excel, Word.
- Good communication skills and attention to detail.
Desirable Attributes:
- Discipline-focused, punctual, and organized.
- Able to work under pressure during payroll periods.
- Trustworthy and maintains confidentiality of staff records.
Job Type: Full-time
Pay: ₹20,000.00 - ₹25,000.00 per month
Work Location: In person
