Job Summary
We are looking for a professional, organized, and customer-focused Admin cum Reception Executive to manage the front office and provide administrative support at our Head Office. As the first point of contact for visitors, employees, and callers, you will play a key role in creating a positive impression of the organization while ensuring the smooth day-to-day functioning of office operations.
The ideal candidate should possess excellent communication skills, strong organizational abilities, and the capability to handle multiple responsibilities efficiently while maintaining a high level of professionalism.
Key ResponsibilitiesFront Office & Reception
- Welcome visitors, candidates, clients, and vendors with professionalism.
- Manage incoming calls, transfer calls, and take messages accurately.
- Maintain visitor records and ensure visitor protocols are followed.
- Keep the reception area clean, organized, and presentable.
Guest Hospitality
- Arrange seating and refreshments for visitors and guests.
- Coordinate with internal departments regarding visitor appointments.
- Ensure a pleasant experience for all guests visiting the office.
Courier & Dispatch Management
- Handle incoming and outgoing couriers.
- Maintain courier registers and dispatch records.
- Track pending deliveries and coordinate with concerned teams.
Meeting Room Coordination
- Manage meeting room bookings and schedules.
- Ensure meeting rooms are properly arranged with stationery, water, and refreshments.
- Check meeting rooms before and after meetings.
Office Administration & Housekeeping
- Monitor office cleanliness, including reception, meeting rooms, pantry, washrooms, and common areas.
- Coordinate daily housekeeping activities with office support staff.
- Report maintenance or housekeeping issues to the Admin team.
Pantry Management
- Monitor pantry inventory including tea, coffee, milk, sugar, and other supplies.
- Ensure timely replenishment and maintain cleanliness.
Stationery & Inventory Management
- Maintain stock of office stationery, housekeeping items, and consumables.
- Raise purchase requests when stock levels are low.
- Maintain inventory records.
Training & Event Coordination
- Support logistics for training sessions and company events.
- Arrange meeting spaces, refreshments, attendance sheets, and required materials.
- Assist in organizing internal engagement activities.
Employee Engagement
- Coordinate monthly birthday celebrations and employee engagement programs.
- Procure required materials within the approved budget.
Office Support Staff Coordination
- Assign daily duties to office support staff.
- Supervise work quality and ensure timely completion.
- Coordinate backup arrangements during staff absence.
Recruitment Support
- Welcome interview candidates and guide them appropriately.
- Prepare interview rooms and coordinate refreshments for interview panels.
- Ensure a smooth interview experience.
Management & Hospitality Support
- Coordinate lunch, hotel bookings, guest accommodation, and venue arrangements as required.
- Assist management with hospitality-related activities and official events.
Infrastructure & Maintenance
- Monitor office equipment such as EPABX systems and water dispensers.
- Coordinate maintenance requests and follow up until resolution.
General Administrative Support
- Assist the HR & Administration team with daily office operations.
- Support workstation setup for new employees and office seating arrangements.
- Handle additional administrative responsibilities assigned by management.
Required QualificationsEducation
- Bachelor's degree in any discipline.
- Diploma or certification in Office Administration, Front Office Management, or Hospitality is an added advantage.
Experience
- Minimum 4 years of experience in Reception, Front Office, Administration, or Hospitality.
- Experience in a corporate office environment is preferred.
Skills
- Excellent verbal and written communication skills.
- Proficiency in English; knowledge of Hindi and Marathi is preferred.
- Good working knowledge of MS Office (Word, Excel, Outlook).
- Strong organizational and multitasking abilities.
- Professional appearance with a customer-service mindset.
- Punctual, reliable, and able to maintain confidentiality.
Compensation
This role is ideal for candidates who enjoy interacting with people, managing office operations, and ensuring a smooth and welcoming workplace environment while supporting HR and administrative functions.
Pay: ₹30,000.00 - ₹35,000.00 per month
Application Question(s):
- CTC
- ECTC
- Experience ?
- Current location
- Preferred location
- Notice Period
Work Location: In person
