Digitals AI Inc is looking for a reliable and detail-oriented Office Administrator to oversee the daily operations of our office and the Office building. This role is essential to ensuring a well-organized, efficient, and productive work environment. The ideal candidate will have excellent organizational skills and the ability to multitask effectively.
Responsibilities:
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Manage work office, building, supplies and inventory, ensuring availability and cost-efficiency.
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Coordinate office activities and operations to secure efficiency and compliance with company policies.
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Handle incoming calls, emails, and correspondence in a professional and timely manner.
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Organize meetings, appointments, and travel arrangements for staff.
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Support onboarding and offboarding processes for employees.
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Maintain and update filing systems, both physical and electronic.
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Assist with basic bookkeeping and expense reporting.
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Liaise with building management and vendors to ensure smooth operations.
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Assist in organizing company events and team activities.
Requirements
- Proven experience as an Office Administrator, Office Assistant, or similar role.
- Strong organizational and multitasking skills.
- Proficiency in MS Office (Word, Excel, Outlook) and office management software.
- Excellent communication and interpersonal abilities.
- Ability to work independently and as part of a team.
- Attention to detail and problem-solving skills.
- High school diploma or equivalent; additional qualifications in Office Administration are a plus.
