Job Title: Receptionist to CMD Department: Administration / Executive Office
Location: Ahmedabad
Reports To: CMD / Executive Assistant
Job Summary
We are seeking a highly professional and presentable Receptionist to CMD who will manage front office operations while providing dedicated coordination and administrative support to the Chairman & Managing Director. The role demands confidentiality, strong communication, and excellent organizational skills.
Key Responsibilities:
A. Front Office Management
- Handle reception desk, greet visitors, and manage incoming calls
- Maintain visitor records and ensure smooth front office operations
B. CMD Coordination
- Manage CMD’s calendar, appointments, and meeting schedules
- Coordinate internal and external meetings
- Ensure meeting arrangements (room, documents, hospitality)
C. Communication Management
- Screen calls, emails, and visitors for CMD
- Draft professional emails, letters, and internal communication
- Act as coordination point between CMD and departments
D. Travel & Event Coordination
- Arrange travel bookings, accommodation, and itineraries
- Support CMD in meetings, events, and conferences
E. Confidential & Administrative Work
- Maintain confidential documents and reports
- Assist in MIS, presentations, and reporting
- Coordinate with Admin/HR for office requirements
Required Skills & Qualifications
- Graduate (MBA / Admin preferred)
- 2–5 years of relevant experience
- Excellent communication (English & Hindi; Gujarati preferred)
- Strong MS Office skills (Excel, Word, PowerPoint, Outlook)
- High level of discretion and professionalism
Key Competencies
- Communication & interpersonal skills
- Time management & multitasking
- Attention to detail
- Professional etiquette & grooming
- Problem-solving attitude
Key Performance Indicators (KPIs)
- Calendar Management Efficiency: No scheduling conflicts, timely updates
- Response Time: Calls/emails handled within defined TAT
- Visitor Experience: Professional handling & feedback
- Meeting Coordination Accuracy: Zero errors in scheduling/logistics
- Confidentiality Compliance: No data breaches or mishandling
- Task Follow-up: Timely closure of assigned tasks
- Documentation Accuracy: Error-free reports and records
If anyone is interested, please share your updated resume at [email protected]
Job Type: Full-time
Pay: ₹20,000.00 - ₹30,000.00 per month
Benefits:
Work Location: In person
