Position: Personal Secretary to the Managing Director
Department: Executive Office
Location: Jaipur
Industry: Real Estate
About the Role
We are looking for a highly organized, proactive, and professional Female Personal Secretary to provide dedicated administrative and executive support to the Managing Director. The ideal candidate should possess excellent communication skills, maintain confidentiality, and be capable of handling multiple responsibilities in a fast-paced environment.
Key Responsibilities
- Manage the Managing Director's calendar, appointments, meetings, and travel schedules.
- Coordinate internal and external meetings, prepare agendas, and record minutes of meetings (MOM).
- Screen calls, emails, and correspondence, ensuring timely responses and follow-ups.
- Draft professional emails, letters, presentations, reports, and official documents.
- Maintain confidential records, files, and important business documents.
- Coordinate with internal departments, clients, consultants, vendors, and external stakeholders.
- Track pending tasks, commitments, and deadlines, ensuring timely completion.
- Arrange travel bookings, hotel accommodations, and itineraries.
- Handle office administration related to the MD's office.
- Assist in organizing business events, client meetings, and company functions.
- Maintain discretion while handling sensitive business information.
- Perform any additional assignments as directed by the Managing Director.
Required Skills
- Excellent verbal and written English communication is mandatory.
- Strong interpersonal and coordination skills.
- Exceptional organizational and time management abilities.
- High level of professionalism and confidentiality.
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Ability to multitask and work under pressure.
- Smart, presentable, and confident personality.
- South indian married females preferred
Qualification
- Bachelor's degree in any discipline.
- Additional certification in Secretarial Practice, Business Administration, or Office Management will be an advantage.
Experience
- 3–8 years of experience as a Personal Secretary, Executive Assistant, or Executive Coordinator supporting senior leadership.
- Experience in the Real Estate, Infrastructure, Construction, or Corporate sector will be preferred.
Preferred Candidate Profile
- Female candidate preferred.
- South Indian candidates will be preferred.
- Excellent command of spoken and written English is mandatory.
- Hindi communication will be an added advantage.
- Immediate joiners will be preferred.
Salary
As per experience and industry standards.
Pay: ₹30,000.00 - ₹40,000.00 per month
Benefits:
- Cell phone reimbursement
- Commuter assistance
- Flexible schedule
- Paid sick time
- Provident Fund
Work Location: In person
