Job Summary:
The Billing & Dispatch person is responsible for managing billing, purchase verification, transport coordination, dispatch planning, stock updates, and documentation to ensure smooth day-to-day operations. The role requires close coordination with internal departments, transporters, suppliers, and customers to ensure timely billing, dispatch, and record maintenance.
Key Responsibilities:
1. Prepare and process sales invoices accurately and in a timely manner.
2. Prepare, verify, and maintain transport bills.
3. Verify and recheck import purchase entries and ensure the accuracy of purchase-related transactions.
4. Follow up with suppliers and concerned departments regarding import purchases and pending documentation.
5. Recheck purchase entries and inventory-related entries to ensure accurate accounting and stock records.
6. Update and maintain stock records in Tally.
7. Coordinate and arrange transportation for purchase and sales dispatches.
8. Plan and coordinate dispatch schedules with customers, transporters, and internal departments to ensure timely deliveries.
9. Handle all post-dispatch activities, including document submission, follow-ups, and issue resolution.
10. Send daily loading and dispatch status updates to the concerned stakeholders.
11. Coordinate and manage all job work–related activities, including documentation and material movement.
12. Generate E-Way Bills and ensure compliance with applicable statutory requirements.
13. Handle all local party billing, including invoice preparation, documentation, and coordination.
14. Maintain proper documentation, filing, and record management for billing, dispatch, transport, purchase, and related operational activities.
Required Skills:
- Knowledge of Tally ERP.
- Experience in billing, dispatch, and logistics coordination.
- Knowledge of GST invoicing and E-Way Bill generation.
- Strong documentation and record management skills.
- Good communication and coordination abilities.
- Proficiency in Microsoft Excel and MS Office.
- Strong analytical, organizational, and follow-up skills.
- Ability to work accurately under deadlines.
Preferred Qualification:
- Graduate in Commerce or a related field.
- 2–5 years of experience in Billing, Logistics & Dispatch Coordination
Pay: ₹25,000.00 - ₹33,000.00 per month
Benefits:
- Flexible schedule
- Health insurance
- Leave encashment
- Provident Fund
Work Location: In person
