Job Description – Operations Executive (DEO + Process Coordinator)
Company: Bottmac India Private Limited
Department: Operations
Job Title: Operations Executive (DEO + Process Coordinator)
Location: Ghaziabad
Reporting To: Operations Manager / Management
Job Summary
The Operations Executive is responsible for managing operational documentation, data entry, production tracking, process coordination, reporting, and inter-departmental communication. The role ensures smooth workflow between Production, Purchase, Stores, Dispatch, Accounts, Sales, HR, and Project teams while maintaining accurate records and timely reporting.
Key Responsibilities
- Perform accurate data entry in Excel, Google Sheets, ERP, and company software.
- Prepare and maintain Daily Production Reports (DPR), MIS reports, and operational dashboards.
- Coordinate with Production, Purchase, Stores, Dispatch, Accounts, Sales, and Project teams for smooth execution.
- Track production progress, pending activities, and project status.
- Maintain production, dispatch, inventory, and material tracking records.
- Prepare MOM (Minutes of Meeting), follow-up sheets, and action trackers.
- Monitor daily task completion and update management regularly.
- Maintain documentation such as POs, invoices, delivery challans, gate passes, and project files.
- Coordinate with vendors and internal departments for timely execution of activities.
- Prepare reports, presentations, and operational summaries.
- Ensure all operational documents are properly filed and updated.
- Support audits by maintaining complete documentation and records.
- Identify process gaps and recommend improvements to increase efficiency.
- Perform any additional operational and coordination tasks assigned by management.
Qualification
- Graduate (B.Com, BBA, B.Tech, or any relevant discipline).
Experience
- 1–4 years in Operations, Data Entry, MIS, Process Coordination, Administration, or Project Coordination.
Required Skills
- Advanced MS Excel
- Google Sheets
- Microsoft Word & PowerPoint
- ERP Software (Preferred)
- Strong Data Entry & Documentation Skills
- MIS Reporting
- Process Coordination
- Excellent Communication Skills
- Time Management & Multitasking
- Analytical & Problem-Solving Skills
- Attention to Detail
Key Performance Indicators (KPIs)
- Data Accuracy (99%+)
- Timely Submission of Reports
- Production & Dispatch Tracking Accuracy
- Pending Task Closure Rate
- Documentation Accuracy
- Process Compliance
- Inter-department Coordination Efficiency
- MIS & Dashboard Update Timeliness
- Management Reporting Quality
- Attendance & Work Discipline
Salary
As per the candidate's experience, technical knowledge, and interview performance.
Preferred Candidate
- Excellent command of Microsoft Excel and Google Sheets.
- Strong documentation and reporting skills.
- Ability to coordinate with multiple departments simultaneously.
- Capable of working under pressure and meeting deadlines.
- Good analytical, communication, and organizational skills.
- Experience in a manufacturing or engineering company will be preferred.
Pay: ₹15,000.00 - ₹25,000.00 per month
Benefits:
- Food provided
- Provident Fund
Work Location: In person
