Vendor Executive – Jewellery Showroom
Only gujrati speaking candidate will be preferd
Min 1+ year of experience as an vendor/accounts from jewellery industries/are welcome
Location. Borivali West
Time. 10.45AM To 8 PM
Sunday working
Job Purpose:
The Vendor Executive is responsible for managing relationships with jewellery vendors/suppliers, coordinating purchases and deliveries, maintaining vendor records, ensuring quality and timely supply, and supporting the showroom's procurement requirements.
Key Roles & Responsibilities
Vendor Management
Identify and coordinate with jewellery manufacturers, suppliers, and other vendors.
Maintain strong professional relationships with existing vendors.
Follow up with vendors regarding orders, deliveries, payments, and pending issues.
Negotiate prices, making charges, delivery schedules, and other commercial terms.
Purchase & Order Coordination
Coordinate jewellery purchase orders as per showroom requirements.
Ensure the correct quantity, design, purity, weight, and specifications are received.
Track purchase orders from placement to final delivery.
Coordinate with the purchase, accounts, inventory, and showroom teams.
Jewellery Quality & Documentation
Check received jewellery against purchase orders and vendor invoices.
Verify product details such as gross weight, net weight, purity, stones, hallmark/HUID, making charges, etc., as applicable.
Ensure proper documentation is received along with jewellery consignments.
Report discrepancies, quality issues, shortages, or damages to the concerned vendor.
Inventory & Stock Coordination
Coordinate with the inventory team for inward and outward movement of jewellery.
Maintain proper records of vendor-supplied stock.
Monitor pending deliveries and replacement/repair items.
Support stock reconciliation between vendor records and showroom records.
Vendor Bills & Payments
Collect and verify vendor invoices and supporting documents.
Coordinate with the accounts department for payment processing.
Track outstanding vendor payments and resolve billing discrepancies.
Ensure vendor credit/debit notes are properly recorded.
Returns, Repairs & Replacements
Coordinate jewellery returns, exchanges, repairs, and replacements with vendors.
Maintain records of items sent to vendors and expected return dates.
Follow up regularly to ensure timely closure.
Vendor Performance
Monitor vendor performance based on quality, pricing, delivery timelines, service, and reliability.
Maintain vendor-wise performance records.
Escalate repeated quality, delivery, or commercial issues to management.
MIS & Reporting
Prepare daily/weekly/monthly vendor reports.
Maintain records of purchase orders, pending orders, deliveries, returns, repairs, and payments.
Provide management with updates on vendor performance and pending requirements.
Key Skills Required
Good communication and negotiation skills
Knowledge of jewellery products and terminology
Understanding of gold/silver purity, weight, hallmarking and HUID is an advantage
Vendor relationship management
Basic knowledge of inventory and purchase processes
MS Excel and ERP/SAP knowledge
Good follow-up and coordination skills
Strong attention to detail
Ability to handle multiple vendors and orders
KPIs for Vendor Executive
Timely delivery of jewellery orders
Vendor-wise purchase cost control
Accuracy of vendor invoices and stock
Reduction in quality discrepancies
Timely closure of repairs/returns
Vendor payment and documentation accuracy
Vendor performance and relationship management
Pay: ₹18,000.00 - ₹28,000.00 per month
Work Location: In person
