We are looking for a highly organized, responsible, and proactive Executive Assistant / Office Manager who can efficiently manage the day-to-day administrative activities of the office while providing direct support to the management.
The ideal candidate should have excellent communication, coordination, follow-up, time-management, and organizational skills, along with the ability to handle confidential information professionally.
Key Responsibilities
1. Executive Assistance
- Manage the daily schedule, appointments, meetings, and commitments of the management.
- Coordinate meetings and ensure timely follow-ups on decisions and action points.
- Handle calls, emails, messages, and correspondence on behalf of management when required.
- Prepare meeting agendas, minutes, reports, presentations, and other documents.
- Maintain confidentiality of sensitive business and personal information.
- Coordinate with internal departments and external parties on behalf of management.
2. Office Management
- Oversee day-to-day office administration and ensure smooth office operations.
- Coordinate with housekeeping, hospitality, security, maintenance, vendors, and other service providers.
- Maintain office supplies, stationery, records, and administrative requirements.
- Ensure proper discipline, cleanliness, and professional standards within the office.
- Coordinate office events, meetings, guest visits, and management requirements.
3. Coordination & Follow-ups
- Coordinate with HR, Accounts, Sales, Purchase, Operations, Marketing, and other departments.
- Follow up on pending tasks assigned by management and provide regular updates.
- Ensure important deadlines, meetings, payments, renewals, and appointments are tracked.
- Act as a communication bridge between management and relevant teams.
4. Documentation & Reporting
- Maintain important files, records, documents, and correspondence.
- Prepare daily/weekly/monthly reports as required by management.
- Maintain trackers for pending tasks, meetings, follow-ups, and important activities.
- Assist in preparing presentations, MIS reports, and management summaries.
Required Skills
- Excellent verbal and written communication skills.
- Strong organizational and time-management abilities.
- Good knowledge of MS Office, Excel, Word, PowerPoint, Email, and Google Workspace.
- Strong follow-up and coordination skills.
- Ability to multitask and prioritize work effectively.
- Good interpersonal and relationship-management skills.
- Professional personality with a positive and solution-oriented approach.
- Ability to handle confidential information with discretion.
- Strong attention to detail.
- Ability to work independently and take ownership of responsibilities.
Qualification & Experience
- Qualification: Graduate in any discipline; MBA/BBA/BA/B.Com preferred.
- Experience: 1–5 years of relevant experience as an Executive Assistant, Personal Assistant, Office Manager, Administration Executive, or similar role.
- Experience in a corporate, retail, luxury, jewellery, hospitality, or business environment will be an advantage.
Preferred Candidate Profile
- Well-groomed and professionally presentable.
- Smart, confident, and mature personality.
- Highly responsible and trustworthy.
- Should be comfortable interacting with senior management, clients, vendors, and employees.
- Should be flexible with working hours when required by management.
- Should have strong ownership and follow-through on assigned tasks.
Call HR on 9915546318
Pay: ₹20,000.00 - ₹40,000.00 per month
Work Location: In person
