Job Description – HR & Payroll ExecutivePosition
HR & Payroll Executive
Department: Human Resources
Location: Baner, Pune (Work from Office)
Company: CoachX.Live
About CoachX.Live
CoachX.Live is a fast-growing EdTech company focused on transforming careers through industry-led live training programs in Analytics, AI, Technology, and Business domains. We are building a high-performance culture where execution, accountability, and continuous improvement drive business growth.
We are looking for an HR & Payroll Executive who can independently manage end-to-end HR operations, payroll processing, recruitment coordination, employee lifecycle management, compliance support, and HR administration.
Key Responsibilities1. Employee Lifecycle Management
- Manage end-to-end employee onboarding.
- Prepare offer letters and onboarding documentation.
- Create employee records and maintain the HR database.
- Collect and verify KYC documents.
- Create official email IDs and employee IDs.
- Maintain employee master records.
- Track probation confirmations.
- Process promotions, transfers, and salary revisions.
- Maintain employee files and documentation.
2. Attendance & Leave Management
- Monitor daily attendance.
- Verify login/logout records.
- Track late coming, short hours, and absenteeism.
- Coordinate attendance corrections with reporting managers.
- Process leave applications.
- Maintain leave balances.
- Freeze attendance before payroll processing.
- Generate attendance reports.
3. Payroll Processing
- Prepare monthly payroll.
- Verify attendance before salary processing.
- Calculate:
- Salary
- Leave deductions
- Attendance deductions
- Incentives
- Variable pay
- Reimbursements
- Recoveries
- Prepare bank transfer statements.
- Generate payslips.
- Handle salary-related employee queries.
- Maintain payroll records and backups.
4. Incentive & Trainer Payment Management
- Prepare monthly sales incentive calculations.
- Verify revenue and admission reports.
- Calculate counselor incentives.
- Process trainer payments based on delivered sessions.
- Maintain incentive and trainer payment trackers.
- Coordinate approvals with management before payroll.
5. Recruitment & Hiring
- Coordinate hiring requirements with department heads.
- Publish job openings on various job portals.
- Source and screen candidates.
- Conduct HR screening interviews.
- Schedule interviews.
- Coordinate interview feedback.
- Issue offer letters.
- Track hiring progress.
- Manage recruitment dashboards.
6. Employee Onboarding & Induction
- Conduct HR induction sessions.
- Explain company policies.
- Coordinate system and software access.
- Introduce new employees to departments.
- Ensure completion of onboarding checklists.
- Coordinate product and process training.
7. Performance & Probation Management
- Track employee KPIs.
- Maintain probation review schedules.
- Coordinate performance review meetings.
- Prepare Performance Improvement Plans (PIPs) when required.
- Maintain monthly performance dashboards.
8. HR Operations & Employee Relations
- Address employee queries.
- Handle attendance and payroll disputes.
- Maintain grievance records.
- Coordinate employee engagement activities.
- Conduct HR check-ins.
- Support employee retention initiatives.
9. Exit Management
- Process resignations.
- Coordinate exit formalities.
- Prepare Full & Final Settlements.
- Recover company assets.
- Disable employee access.
- Issue relieving and experience letters.
- Maintain exit records.
10. HR Reporting & MIS
Prepare daily, weekly, and monthly HR reports covering:
- Attendance
- Payroll
- Recruitment
- Headcount
- Attrition
- Incentives
- Trainer Payments
- Leave Summary
- Probation Status
- Recruitment Pipeline
- HR Compliance
11. Compliance Support
Coordinate statutory compliance activities including:
- PF
- ESIC
- Professional Tax
- TDS
- Payroll documentation
- Audit support
- Employee tax documentation
Key Performance Indicators (KPIs)Recruitment
- Time to close open positions
- Offer acceptance ratio
- Joining ratio
- Recruitment turnaround time
Payroll
- 100% payroll accuracy
- Timely salary processing
- Zero duplicate or incorrect salary transfers
- Timely payslip generation
Attendance
- Attendance freeze completed on schedule
- Timely leave reconciliation
- Attendance discrepancy resolution
HR Operations
- 100% employee documentation completion
- Probation reviews completed on time
- Timely onboarding of new employees
- Timely completion of exit formalities
Employee Experience
- Employee query resolution within defined timelines
- HR documentation accuracy
- Process compliance
Required Skills
- Payroll Processing
- Attendance Management
- Recruitment & Hiring
- HR Documentation
- MS Excel (Advanced)
- Google Sheets
- HRMS/Payroll Software
- Strong Communication Skills
- Attention to Detail
- Time Management
- Reporting & MIS
- Confidentiality & Data Management
Preferred Qualifications
- Bachelor's degree in Human Resources, Commerce, Business Administration, or a related field.
- 2–5 years of experience in HR Operations, Payroll, and Recruitment.
- Experience in an EdTech, Education, or Service-based organization is preferred.
Working Days & Timings
- Monday to Saturday
- Work from Office
- Baner, Pune
What We Offer
- Opportunity to work in a fast-growing EdTech company.
- High ownership and learning opportunities.
- Career growth based on performance.
- Collaborative and performance-driven work environment.
Pay: ₹11,001.51 - ₹30,095.07 per month
Work Location: In person
