Work Location: Borivali
Job Summary
We are looking for a smart, proactive, and highly organized Executive Assistant to support the CEO in managing day-to-day business and administrative activities. The ideal candidate should possess excellent coordination, communication, and multitasking abilities while maintaining a high level of confidentiality and professionalism.
This role offers excellent exposure to leadership, business operations, client interactions, and strategic initiatives, making it an ideal opportunity for ambitious professionals looking to grow their careers.
Key ResponsibilitiesExecutive Support
- Manage the CEO's calendar, meetings, appointments, and daily schedules.
- Coordinate internal and external meetings and ensure timely follow-ups on action items.
- Prepare meeting agendas, minutes of meetings (MOM), presentations, reports, and business correspondence.
- Handle emails, phone calls, and communication on behalf of the CEO when required.
- Track pending tasks, deadlines, and commitments to ensure smooth execution.
Coordination & Communication
- Act as a liaison between the CEO and various internal departments.
- Coordinate with clients, vendors, consultants, and business partners.
- Facilitate effective communication and ensure timely resolution of queries and requests.
- Follow up with teams on project updates, reports, and deliverables.
Administrative Support
- Maintain confidential records, documents, and reports.
- Organize business meetings, conferences, events, and client visits.
- Assist in preparing presentations, proposals, and management reports.
- Ensure proper documentation and filing of important business information.
Travel & Personal Assistance
- Arrange domestic and international travel, including flights, hotels, transportation, and itineraries.
- Coordinate travel schedules and ensure smooth travel experiences.
- Assist with personal appointments and scheduling requirements when necessary.
- Manage logistics for meetings, events, and executive engagements.
Reporting & Follow-Ups
- Prepare weekly and monthly status reports for management review.
- Maintain trackers for key business activities and pending actions.
- Ensure timely follow-up and closure of assigned tasks.
Required Skills & Competencies
- Excellent verbal and written communication skills.
- Strong organizational and multitasking abilities.
- Proficiency in MS Office (Excel, Word, PowerPoint, Outlook).
- Strong coordination and stakeholder management skills.
- Ability to handle confidential information with discretion.
- Professional, presentable, and detail-oriented approach.
- Ability to work in a fast-paced and dynamic environment.
Preferred Attributes
- Experience as an Executive Assistant, Personal Assistant, Coordinator, or Administrative Executive.
- Exposure to manufacturing, engineering, infrastructure, or corporate environments will be an added advantage.
- Strong follow-up and problem-solving abilities.
- Willingness to learn and take ownership of responsibilities.
Pay: ₹25,000.00 - ₹35,000.00 per month
Benefits:
Work Location: In person
