Position Summary
We are looking for a responsible and disciplined Executive Assistant / Project Coordination Assistant who will support the Owner in day-to-day coordination work. The candidate will assist in internal documentation, project coordination, site follow-ups, and reporting. This role is mainly focused on execution support and site coordination.
Key Responsibilities Office Coordination Responsibilities
- Assist the Owner in daily office coordination and routine tasks.
- Maintain records of:
- Project work status
- Site schedules
- Work completion updates
- Service and maintenance records (if required)
- Handle internal documentation and maintain files properly.
- Coordinate with production and installation teams for work progress updates.
- Prepare daily/weekly progress reports and update the Owner.
Site Visit & Project Coordination Responsibilities
- Visit customer sites for project coordination and monitoring.
- Collect site updates such as:
- Site readiness status
- Civil work completion
- Power availability
- Structure erection progress
- Pending work list
- Coordinate between customer and installation team for smooth execution.
- Support installation supervisor in communication and scheduling.
- Ensure work is progressing as per plan and inform the Owner immediately in case of delays/issues.
Communication Responsibilities
- Manage internal calls, WhatsApp coordination, and communication between teams.
- Schedule meetings and site visits as instructed by the Owner.
- Maintain professional communication with customers only for coordination purposes.
Required Skills
- Strong coordination and reporting skills
- Good communication (Telugu/Hindi mandatory, English preferred)
- Basic computer knowledge: MS Excel, Word, Email
- Good discipline, punctuality, and responsibility
- Ability to travel for site visits and handle field coordination
Preferred Qualification
- Graduate / Diploma (Mechanical / Electrical preferred)
- Experience: 3 to 5 years in project coordination / site coordination / industrial execution support
Preferred Candidate Profile
- Honest and loyal person with long-term mindset
- Should not be sales-oriented, but execution-focused
- Good ability to manage tasks independently in Owner’s absence
- Should be active, energetic, and willing to travel
Salary
As per experience + performance-based incentives.
Job Types: Full-time, Permanent
Pay: ₹14,823.23 - ₹24,982.28 per month
Benefits:
Work Location: In person
