Position: Executive to Director (Executive Assistant)
Location: Dum Dum
Experience: 3–5 Years
Salary: ₹22,000–₹25,000 per month
Job Summary
We are looking for a proactive and well-organized Executive to Director to provide administrative and operational support to the Director. The ideal candidate should have excellent communication skills, strong coordination abilities, and experience managing schedules, meetings, documentation, and confidential information.
Key Responsibilities
- Manage the Director's calendar, appointments, and daily schedule.
- Coordinate meetings, prepare agendas, and record meeting minutes.
- Handle emails, phone calls, and correspondence on behalf of the Director.
- Prepare reports, presentations, and business documents using MS Office.
- Coordinate with internal departments and external clients/vendors.
- Arrange travel, accommodation, and meeting logistics when required.
- Maintain confidential files and company records.
- Track follow-ups and ensure timely completion of assigned tasks.
- Assist in day-to-day administrative and operational activities.
- Support the Director with special projects and business coordination.
Requirements
- Graduate in any discipline (MBA or equivalent is an advantage).
- 3–5 years of experience as an Executive Assistant, Executive to Director, Personal Assistant, or in a similar role.
- Strong communication skills in English, Hindi, and Bengali (preferred).
- Proficiency in MS Excel, Word, PowerPoint, and Outlook.
- Excellent organizational, multitasking, and time management skills.
- Ability to maintain confidentiality and work independently.
- Candidates residing near Dum Dum will be preferred.
Pay: ₹22,000.00 - ₹25,000.00 per month
Application Question(s):
- How many years of experience do you have in a similar role?
- Have you managed a Director's calendar, meetings, and travel arrangements?
- Are you comfortable handling confidential documents and sensitive information?
- Which Microsoft Office applications do you use regularly?
- Have you coordinated with clients, vendors, or senior management?
- Are you comfortable drafting emails, reports, and meeting minutes?
- Are you comfortable working from the Dum Dum office?
- What is your current salary?
- What is your expected salary?
- What is your notice period, and how soon can you join?
Experience:
- Executive Assistant or Executive to Director: 5 years (Preferred)
Work Location: In person
