Position Summary
The Admin Executive / Administrative Officer will be responsible for managing the day-to-day administrative operations of the school, ensuring smooth functioning of facilities, vendor coordination, compliance activities, record management, and administrative support to school leadership, staff, students, and parents.
Key Responsibilities
Administrative Operations
- Manage and oversee daily administrative activities of the school.
- Maintain school records, files, registers, and administrative documentation.
- Coordinate with various departments to ensure efficient operational support.
- Prepare reports, letters, circulars, notices, and official correspondence.
Facility & Infrastructure Management
- Monitor maintenance of school buildings, classrooms, offices, and common areas.
- Coordinate with housekeeping, security, transport, and maintenance teams.
- Ensure availability of utilities, supplies, furniture, and equipment.
- Conduct periodic inspections to maintain cleanliness and safety standards.
Vendor & Procurement Management
- Liaise with vendors, contractors, and service providers.
- Obtain quotations, compare costs, and support procurement processes.
- Monitor vendor performance and service agreements.
- Maintain records of purchases, contracts, and inventory.
Compliance & Documentation
- Ensure compliance with local government regulations and school policies.
- Maintain licenses, permits, insurance records, and statutory documentation.
- Assist during audits, inspections, and accreditation processes.
- Track renewal dates and regulatory requirements.
Inventory & Asset Management
- Maintain records of school assets, equipment, and inventory.
- Conduct periodic stock verification and asset audits.
- Monitor issuance and replenishment of office and school supplies.
Parent & Visitor Management
- Support front-office administration when required.
- Manage visitor records and coordinate appointments.
- Address routine administrative queries from parents and stakeholders.
Event & Logistics Coordination
- Provide administrative support for school events, functions, examinations, and meetings.
- Coordinate logistics, venue arrangements, transportation, and resource allocation.
- Ensure smooth execution of school programs and activities.
Required Qualifications
- Bachelor's degree in Administration, Business Management, Commerce, or related field.
- Additional certification in Administration or Facility Management will be an advantage.
Experience
- 2-3 years of administrative experience.
- Prior experience in a school, educational institution, or service industry preferred.
Pay: ₹45,000.00 - ₹50,000.00 per month
Work Location: In person
