Job Summary
We are seeking a highly organized, proactive, and professional Executive Assistant to the Director to provide comprehensive administrative and strategic support. The ideal candidate will manage the Director's schedule, coordinate internal and external communications, handle confidential information, and ensure the smooth functioning of day-to-day executive operations.
Key ResponsibilitiesExecutive Support
- Manage and maintain the Director's calendar, appointments, meetings, and travel schedules.
- Coordinate business meetings, conferences, and appointments.
- Prepare meeting agendas, presentations, reports, and minutes of meetings.
- Screen and prioritize emails, phone calls, and correspondence on behalf of the Director.
- Act as the primary point of contact between the Director and internal/external stakeholders.
Communication & Coordination
- Draft professional emails, letters, presentations, and business documents.
- Follow up with department heads and team members on action items and deadlines.
- Coordinate communication with clients, vendors, consultants, and business partners.
- Ensure timely dissemination of important information across departments.
Administrative Management
- Maintain confidential records, files, and business documents.
- Organize and manage office documentation and filing systems.
- Handle expense reports, reimbursements, and administrative tasks.
- Monitor and manage office supplies and executive requirements.
Meeting & Event Management
- Schedule and coordinate board meetings, management meetings, and client meetings.
- Prepare meeting materials and presentations.
- Record meeting minutes and track follow-up actions.
- Assist in organizing company events, business conferences, and corporate functions.
Travel Management
- Arrange domestic and international travel, accommodation, visas, and transportation.
- Prepare travel itineraries and related documentation.
- Coordinate logistics for business trips and client visits.
Business & Project Support
- Assist the Director in tracking ongoing projects and business initiatives.
- Prepare business reports, MIS reports, and performance dashboards.
- Conduct research and compile data for strategic decision-making.
- Coordinate with multiple departments to ensure project timelines are met.
Pay: ₹20,000.00 - ₹35,000.00 per month
Benefits:
Work Location: In person
