JOB DESCRIPTION & JOB SPECIFICATION
Designation: Executive Assistant
Primary Responsibilities:
To provide direct support to senior management by handling schedules, communication, documentation, and coordination tasks, ensuring smooth functioning of daily business operations.
Reporting Structure :
Reporting to : Managing Director / CEO / Senior Management
Position reporting into this role : NA
Required Skills:
- Excellent written and verbal communication skills
- Strong organizational and time management skills
- Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
- Ability to handle confidential information with discretion
- Problem-solving and multitasking abilities
- Professional behavior and people-handling skills
- Attention to detail in documentation and reporting
- Basic knowledge of business correspondence and record keeping
Key Result Areas
Internal:
- Managing calendars, meetings, and appointments of senior management
- Preparing presentations, reports, and documentation on time
- Coordinating between departments for follow-ups and task completion
- Maintaining confidential company records and files
- Ensuring smooth flow of internal communication
External:
- Handling client/vendor communication on behalf of management
- Assisting with travel bookings, event coordination, and external meetings
- Managing emails, calls, and correspondence with professionalism
- Building strong relationships with external stakeholders through timely communication
Primary Internal Interactions
Senior Management (CEO/Director), Department Heads (HR, Sales, Finance, Operations, etc.), Administrative and support teams
Primary External Interactions
Clients and vendors, Business partners and stakeholders, Travel agents, event coordinators, and service providers
Educational Qualification:
Bachelor’s degree in Business Administration, Commerce, Arts, or related fields, MBA or diploma in Administration/Secretarial Practice (preferred but not mandatory)
Work Experience:
0 to 2 years of experience as an executive assistant, personal assistant, or in an administrative support role, Fresher MBA graduates with excellent communication skills may also be considered
Pay: ₹15,000.00 - ₹17,000.00 per month
Work Location: Hybrid remote in Surat, Gujarat (Surat)
