1. Office Management
- Manage daily office operations and ensure everything runs smoothly.
- Maintain office cleanliness, discipline, and proper organization.
- Ensure availability of stationery, office supplies, and other requirements.
- Coordinate with vendors for office-related services and purchases.
- Maintain office equipment and arrange repairs when required.
2. Documentation & Records
- Maintain files, documents, invoices, quotations, and other records.
- Keep employee, customer, vendor, and company information properly organized.
- Handle data entry and maintain accurate records.
- Prepare reports, statements, and basic correspondence.
3. Communication
- Handle incoming and outgoing calls, emails, and messages.
- Coordinate communication between management, employees, customers, and vendors.
- Receive visitors and ensure proper visitor management.
- Follow up on pending communications and tasks.
4. Accounts & Billing Support
- Prepare and maintain invoices, bills, receipts, and payment records.
- Coordinate with the accountant for collections and payments.
- Follow up with customers for outstanding payments, when assigned.
- Maintain petty cash records and office expenses.
5. Staff Coordination
- Maintain attendance and leave records.
- Coordinate staff schedules and daily requirements.
- Assist management with employee-related documentation.
- Ensure employees follow office policies and procedures.
6. Customer & Order Coordination
- Receive customer enquiries and forward them to the concerned person.
- Coordinate orders, deliveries, installations, and service requirements.
- Follow up with customers regarding pending orders or payments.
- Maintain customer records and ensure timely updates.
7. Management Support
- Schedule meetings and appointments.
- Prepare meeting documents and maintain minutes when required.
- Assist management with reports, presentations, and administrative tasks.
- Track pending tasks and follow up with responsible team members.
Key Accountability
The Office Administrator should ensure that the office remains organized, records are updated, communication is timely, and day-to-day administrative work is completed without delays.
Job Type: Full-time
Pay: ₹13,000.00 - ₹14,000.00 per month
Ability to commute/relocate:
- Virar, Maharashtra: Reliably commute or planning to relocate before starting work (Required)
Experience:
- Microsoft Office: 1 year (Required)
- total work: 1 year (Preferred)
Work Location: In person
