Job Summary
Aspire Fertility Center is looking for an experienced and detail-oriented Accountant to independently manage day-to-day accounting operations, financial records, reconciliations, statutory compliance, and financial reporting. The candidate will play a key role in ensuring accuracy, transparency, financial control, and timely reporting across the organisation.
Key Responsibilities
1. Day-to-Day Accounting
- Manage and maintain complete books of accounts and ensure accurate and timely accounting entries.
- Handle journal entries, payment entries, receipt entries, purchase entries, sales entries, and general ledger maintenance.
- Verify supporting documents before processing financial transactions.
- Ensure proper classification of expenses and income under the appropriate ledger and cost centre.
2. Revenue and Billing Reconciliation
- Reconcile daily and monthly revenue with the billing/HIMS system.
- Verify cash, card, UPI, bank transfer, and other payment collections.
- Monitor pending payments, advances, refunds, credit notes, discounts, and cancelled invoices.
- Identify and resolve discrepancies between billing, collections, and accounts.
- Coordinate with the Front Office, Billing, Pharmacy, Lab, and other departments for revenue-related reconciliation.
3. Accounts Payable and Vendor Management
- Verify vendor invoices, purchase bills, and supporting documents.
- Maintain vendor ledgers and reconcile vendor balances periodically.
- Prepare payment schedules based on approved payment terms.
- Ensure timely processing of vendor payments after obtaining necessary approvals.
- Follow up on discrepancies in invoices, purchase orders, and payments.
4. Accounts Receivable
- Monitor outstanding receivables and follow up with the concerned departments.
- Maintain accurate records of advances and pending collections.
- Prepare ageing reports and highlight long-pending receivables to management.
5. Bank and Cash Reconciliation
- Perform regular bank reconciliations and resolve discrepancies promptly.
- Monitor cash transactions and ensure proper documentation.
- Reconcile physical cash with daily collection reports.
- Maintain records of bank deposits, transfers, and payment transactions.
6. Statutory Compliance
- Ensure timely preparation and documentation for GST and TDS.
- Coordinate with the Chartered Accountant and other external consultants for statutory filings and compliance.
- Maintain all required financial documents and supporting records for statutory purposes.
- Keep updated with applicable taxation and financial compliance requirements.
7. Financial Reporting and MIS
- Prepare daily, weekly, and monthly financial reports for management.
- Prepare revenue, expense, cash flow, outstanding payable, and receivable reports.
- Assist in monthly and annual financial closing.
- Support the preparation of Profit & Loss statements, Balance Sheet, and other financial statements.
- Provide financial data and analysis to support management decision-making.
8. Budgeting and Cost Control
- Assist management in budgeting and financial planning.
- Monitor expenses against approved budgets.
- Identify unusual expenses and potential areas for cost control.
- Support profitability and cost analysis across departments and services.
9. Audit and Documentation
- Coordinate with internal and external auditors.
- Ensure that vouchers, invoices, receipts, agreements, and other financial documents are properly maintained and readily available.
- Prepare schedules and supporting documents required for audits.
- Address audit queries in coordination with management and consultants.
10. Healthcare and Operational Coordination
- Coordinate with Administration, Pharmacy, Laboratory, Front Office, HR, and other departments on financial matters.
- Reconcile pharmacy purchases, sales, stock-related financial transactions, and vendor invoices.
- Verify departmental expenses and ensure proper documentation and approvals.
- Support financial reconciliation during HIMS implementation or migration.
Maintain strict confidentiality of patient, employee, vendor, and organisational financial information.
Pay: ₹50,000.00 - ₹100,000.00 per month
Work Location: In person
